Administrative Assistant – Centrecorp Management Services (Seminole, Temporarily remote)

by | Mar 3, 2021 | Job Opportunities

Job details

Salary $32,000 – $45,000 a year

Job Type Full-time

Number of hires for this role 1

Qualifications

  • High school or equivalent (Preferred)
    • Microsoft Office: 3 years (Preferred)
    • Customer Service: 2 years (Preferred)

Full Job Description

Centrecorp is a fully integrated and diversified property management and real estate service company specializing in the shopping center segment of the real estate industry in Canada and the United States.

Centrecorp was established to provide the marketplace with a property management company that has an entrepreneurial and ownership philosophy. Centrecorp has grown to become one of the premier retail service providers in North America, with a staff of over 200 real estate professionals, managing and administering over 156 properties, comprising in excess of 25 million square feet of retail, commercial and other space either existing or under various stages of development or pre-development.

Centrecorp is actively involved in all aspects of management, development, remerchandising and leasing of shopping centers and other retail properties. Since 1977, Centrecorp has grown to become Canada’s premiere property management and leasing company specializing in neighborhood and community shopping centers and other retail properties.

Job description

Administrative Assistant, Seminole, FL

The Assistant position will work with all members of the Seminole Office Team and will report directly to the Senior Property Manager. Position will perform administrative and office support activities for multiple properties, as well as assisting with marketing activities for the shopping centers, and basic AP/AR duties. This is a fast paced and time sensitive work environment with multiple shopping center properties in Florida.

Responsibilities:

· Primary phone coverage (first to answer all calls) and handling Tenant requests as applicable

· Filing and maintaining / ordering office supplies

· Prepare and mail all USPS/UPS/Fed Ex packages

· Sort and distribute incoming mail

· Assist with bookkeeping / accounting functions as appropriate

· Maintain and update tenant and contractor information

· Collecting and maintaining spreadsheets for tracking sales reports and insurance certificates for Tenants and Vendors

· Draft letters / Memos / Requests as needed

· Maintaining up to date vendor contracts and sending new ones for signature as required

· Assisting with and preparing final versions of Monthly and Quarterly Management reports for Landlords

· Managing preventative maintenance programs and scheduling services required

· Issuing rental letters, rental increase letters and related correspondence

· Assist with preparing Year End CAM packages

· Assist with Updating Property Facebook pages and Web pages by interacting with Tenants for news on sales and promotions, and coordinating with the Marketing Director

· Communicate with external creative service providers (i.e. updates for websites)

· Assist with planning and scheduling promotional events on properties (i.e. Gift Basket giveaways, Pictures with Santa, etc.)

· Work cooperatively and effectively with leasing, lease administration, construction, accounting, marketing and other team members;

· Other responsibilities as assigned from time to time.

Qualifications:

· 2-4 years experience in Administrative Work;

· Must have a valid driver’s license and access to a vehicle;

· Ability to communicate effectively and professionally, both oral and written with tenants, vendors and team members;

· High level of experience in data entry 10 Key error free

· Ability to develop and sustain cooperative working relationships;

· Professional phone manner;

· Mature and self-motivated team player with good conflict-resolution skills;

· Committed to personal growth and integrity aligned with Centrecorp’s corporate objectives;

· Ability to exercise confidentiality;

· Strong time management skills including the ability to work under pressure and achieve quality results;

· Results oriented, detail oriented and accurate;

· Ability to resolve problems using facts and sound reasoning;

· Ability to achieve goals using a strategic approach;

· Solid Computer Skills including intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook with a minimum typing speed of 40 WPM;

· Knowledge of JD Edwards and/or Airtable an asset, but NOT a requirement.

Salary commensurate with experience. Generous benefits package including Insurance, 401k and paid vacation.

Please forward salary requirements and resume.

Job Type: Full-time

Pay: $32,000.00 – $45,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Bonus pay

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Office: 3 years (Preferred)
  • Customer Service: 2 years (Preferred)

Work Location:

  • One location

Company’s website:

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely:

  • Temporarily due to COVID-19

COVID-19 Precaution(s):

  • Remote interview process
  • Personal protective equipment provided or required
  • Social distancing guidelines in place
  • Virtual meetings
  • Sanitizing, disinfecting, or cleaning procedures in place

https://www.indeed.com/viewjob?jk=ca0854bb89ff963f&q=property+maintenance&l=Tampa,+FL&tk=1evre0d44u9je801&from=ja&alid=58e0924ae4b036737ddcdf24&utm_campaign=job_alerts&utm_medium=email&utm_source=jobseeker_emails&rgtk=1evre0d44u9je801