401K, Dental, Life, Medical, Vision

Employment Type

Full-Time

(Construction) Project Administrator

An established General Contractor located in Tampa, Florida is hiring a seasoned (Construction) Project Administrator. Candidates will be self motivators who are courteous, highly organized multi-taskers with the ability to keep up in a fast-paced environment.

Position Description:The (Construction) Project Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects throughout the organization.

This individual is service-oriented and understands the importance of time management; a fast learning team member who can take initiative, work independently and adapt quickly. The (Construction) Project Administrator will work closely with all members of the team to include Project Managers, Superintendents and Subcontractors.

Skills and Abilities:

Positive attitude

Excellent verbal and written communication skills; communicates in a clear and concise manner

High Proficiency of Microsoft Office

Database management and record keeping skills

Attention to detail with the ability to recognize discrepancies

Analytical abilities and aptitude in problem solving

Strong math skills and the ability to spot numerical errors

Clear understanding of A/P process/workflow and can troubleshoot issues

Recognizes the importance of being a team player; adapting to project needs and helping in other areas as needed

Duties:

Keeping continual communication with all parties (Project Managers, Superintendents, Subcontractors, etc.) for the purpose of dissemination of construction related information

Project related accounting functions to include assisting with streamlining the A/P process

Onboarding/Maintenance of Subcontractor files to include Insurance compliance

Responding to inquiries from Subcontractors/Vendors

Assisting with issuing Subcontracts and Purchase Orders

Assisting with Submittals and RFI’s

Acting as initial point of contact for project specific utilities to include electricity, water, garbage, etc. and completion of account set up and/or maintenance

Assisting in the development and assembly of close out documents (as-built drawings, operating manuals, shop drawings, guarantees, warranty letters, etc.)

Assisting with the verification and timely processing of subcontractor and owner pay requisitions

Scanning and proper filing of documents

Assisting with data collection for Company Fleet (registrations, maintenance, mileage, etc.)

Maintaining office equipment/machines and coordinating supplies by conducting regular inventory checks and scheduling and complying with routine service appointments

Assisting in basic troubleshooting for office equipment to include: Desktop computers, Laptops, iPhones, iPads, etc.

Sorting and distribution of incoming mail

PLEASE NOTE: This job description is not designed to be all inclusive and/or to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Required:

Minimum of (5) years Administrative experience

Minimum of (2) years within the Construction Industry

Construction Lien Law Experience

Job Costing/General Ledger knowledge

Preferred:

Experience with Procore

Experience with SharePoint (OneDrive)

Comprehensive Benefits:

Health (FL Blue), Dental (Humana), Vision (Humana) and Life (Humana) Insurance

Schedule:

Monday-Friday, 8:00 a.m- 5:00 p.m.

https://www.ziprecruiter.com/jobs/bay-area-building-solutions-inc-86cede62/construction-project-administrator-0d6c9cf1?lvk=aRiHhzrBDiF_X6eRZYLtHA.–Mn4tOYTs7&expires=1675007046&utm_campaign=44031&contact_id=fc2a61b6&tsid=111000153