Job Type – Full-time
Description
The Executive /Personal Assistant will work closely with the Managing Attorney/Owner and will be responsible for performing a number of administrative duties.
Essential Job Duties:
- Daily check in with the CEO to review current and weekly calendar
- Manage and coordinate travel for both business and personal arrangements
- Manage the day-to-day calendars
- Coordinate onsite and offsite, meetings, luncheons, breakfast events and Dinner engagements.
- Coordinate the hosting of in-house events
- Perform variety of office and personal errands
- Conduct research
- Prepare agendas, attend meetings, and recap meetings
- Prepare Power Point Presentations
- Prepare internal and external corporate documents for executives
- Uphold a strict level of confidentiality
- Anticipate the Executive needs
- Assist other senior management when needed
Requirements
Qualifications:
- Excellent communication skills (written and verbal)
- Extremely detailed oriented
- Excellent people skills
- Must be flexible
- Previous experience handling travel arrangements
- Ability to speak effectively among executives, clients and employees
- Creative problem solving
- Ability to work on business and personal items interchangeably
- Must be able to complete tasks thoroughly and accurately, sometimes with little direction
Core Competencies:
- Ethics- Works with integrity; uphold organization values
- Dependability – Follows instructions, responds to manager direction, results oriented and committed to achieving objectives and task as required
- Teamwork – Exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to a positive team environment.
Required Skills:
- Strong advanced Microsoft Office Skills
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Strong written and verbal communication skills
Qualifications:
· Bachelor’s degree
· Well-organized, detail-oriented, ability to multi-task with great follow-up skills
· Must have 2+plus years’ experience Executive/Personal Assistant
