Full Job Description
About us
We are a growing professional real estate/law office specializing in acquisitions, management, and estates.
The work environment includes:
- Work-from-home days
- Some flexible working hours
- On-the-job training
Ideal Candidate:
Growing real estate and law office looking for a new administrative/personal assistant. The ideal candidate for this position must be reliable, presentable, very organized, detail-oriented and demonstrate excellent communication and time-management skills. You must be able to work independently, be a problem solver, multi-task, and interact with people in a professional manner. Prior office experience is preferred.
Scope of work:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.
-Utilizes various organizational and communication tools to assist in managing outstanding work and meeting deadlines.
-Helps maintain office records, files and property insurance records.
-Assists in creating and managing real estate rental listings, inquiries, and showings
-Answers inquiries and phone calls pertaining to rental leads and coordinates showings of local vacant units
-Monitors, screens, responds to, and distributes property maintenance requests and responds independently when possible.
-Prepares and edits correspondence, communications, presentations, and other documents. Posts notices to individual rental units/buildings, as needed.
-Conducts research, collects and analyzes data to prepare reports and documents.
-Responds to inquiries office’s behalf including those of a highly sensitive and confidential nature.
-Responds to routine internal and external correspondence.
-Arranges travel plans and itineraries, as assigned.
-Performs clerical and administrative tasks including assisting in drafting, preparing, proofreading, printing, photocopying, and sending letters, emails, memos, invoices, forms, reports, and other documents.
-Processes and follows up on payments issued to contractors and vendors
-Initiates and processes requests for supplies, equipment, materials, etc. online and over the phone.
-Interact with external vendors, contractors, tenants etc.
-Run errands if needed
-All other duties as assigned.
Knowledge, Skills & Abilities:
-Ability to learn quickly and navigate property management software and rental listing websites. Ability to speak effectively with vendors, contractors and office staff. Ability to function independently with minimal supervision and instruction. Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Knowledge of basic math and accounting helpful. Experience in excel helpful
- Must have valid Florida driver’s license with good driving record and reliable transportation.
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Flexible spending account
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Tampa, FL 33609: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Preferred)
Work Location: Hybrid remote in Tampa, FL 33609
