Job details
Salary $40,000 – $45,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Office manager: 3 years (Required)
- Executive Assistant: 3 years (Required)
- US work authorization (Required)
- Associate (Preferred)
- Microsoft Excel: 2 years (Preferred)
Full Job Description
Tired of a mundane job with mundane co-workers? Have a passion for organized chaos? Well, look no further than Cape & Bay, the fastest growing digital agency in Tampa Bay.
Cape & Bay is looking for an experienced Executive Assistant looking to working directly under our CEO.
You are: A skilled pro with experience managing an office and working across several departments in a lightning fast environment.
We are: The fastest growing digital agency in Tampa Bay that is facilitating sustainable growth of our clients by driving their brands, products, services, and missions to their customers through in-depth, data-driven, strategy.
Responsibilities
- Communicate, assist, and administer daily tasks directly from the CEO
- Organize and schedule calendars & appointments
- Plan meetings and take detailed minutes
- Write and distribute company-wide email, correspondence memos, and forms
- Assist in the preparation of regularly scheduled reports
- Maintain digital filing system
- Update and maintain office policies and procedures
- Order office supplies
- Organize company events, anniversary & birthday celebrations
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors, clients, and interviewees
- Act as the point of contact for internal and external clients
- Liaise with department heads to handle requests and queries from senior managers
Skills
- Proven experience as an executive assistant or office manager
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, such as conference tools, printers, etc.
- Advanced knowledge of all MS Office and Google Suite applications
- Knowledge of Figma and/or Photoshop a plus.
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
You must be able to work out Monday-Friday at our Lutz, FL office. There is no relocation assistance for this position.
Job Type: Full-time
Pay: $40,000.00 – $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- On call
Ability to commute/relocate:
- Lutz, FL 33558: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- How soon are you able to start?
Education:
- Associate (Preferred)
Experience:
- Office manager: 3 years (Required)
- Executive Assistant: 3 years (Required)
- Microsoft Excel: 2 years (Preferred)
Work Location:
- One location
Work Remotely:
- No
Work Location: One location
