Full Job Description
About the company and job:
A Marketing and Sales National Food Broker specializing in vending, office coffee and micro markets is seeking an experienced Executive Assistant to work alongside a busy company Principal and become an important part of the team
This person will be expected to perform a variety of tasks, help keep long term projects on track, and handle more urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role. The Executive Assistance has strong organizational skills, as well as strong communication skills with the ability to make on the spot decisions using discretion and independent judgment with respect to matters of significance.
FLSA Status: Exempt
Responsibilities include:
- Calendar management, account for day-to-day meetings, call and movements, both business and personal
- Represent the President in calls and meetings when unavailable
- Record meeting discussions and provide minutes
- Managing and facilitating a large volume of email replies
- Participates in customer interactions when appropriate to ensure customer satisfaction and management involvement.
- Communicating with teams and assisting with project management
- Facilitating the follow through of business development deals
- Reviewing agreements and reports
- Maintaining comprehensive and accurate records
- Conduct research and collect data which will help in servicing customers
- Develop and utilize historical information; provide retrieval of information
- Keep up to date on current trends, training, and information
About you:
Candidate must have 3+ years as Executive or Personal Assistant
Required Knowledge, Skills, Abilities include:
- Self-motivated, proactive, and forward-thinking
- Confident personality and capable of being persistent when necessary
- Advanced knowledge of Microsoft Excel.
- Diplomatic and tactful
- Extremely detail oriented and organized
- Maintain a positive attitude and willingness to work with all team members
- Excellent written and verbal communication skills
- Must be able to effectively communicate with all levels of internal and external contacts
- Ability to work independently and multi-task in a fast-paced team environment
- Discrete concerning confidential or sensitive information.
This position is ideal for someone who is:
- Dependable – More reliable than spontaneous
- People-oriented – enjoys interacting with people and working on group projects
- Adaptable / Flexible – enjoys doing work that required frequent shifts in direction
- High stress tolerance – thrives in a high-pressure environment
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Palm Harbor, FL 34684: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 3 years (Required)
- leading virtual meetings: 3 years (Required)
- answering professional emails: 3 years (Required)
- Phone etiquette: 3 years (Required)
Work Location: One location
