Overview:
We are seeking a highly organized, detail-oriented Administrative Assistant to support our management team within a fast-paced staffing and recruiting environment. This role will be responsible for ensuring smooth daily operations, maintaining accurate data across internal systems, managing schedules, and providing administrative support to leadership. The ideal candidate will be proactive, professional, and comfortable handling multiple priorities with efficiency.
Key Responsibilities:
- Provide daily administrative support to senior leadership and management team
- Perform data entry, system updates, and maintain accurate candidate and client records in our CRM/ATS systems
- Answer, screen, and route incoming phone calls; provide professional customer service to clients and candidates
- Manage executive calendars, coordinate appointments, and schedule internal and external meetings
- Arrange business travel, lodging, itineraries, and expense reimbursements for the management team
- Prepare documents, reports, and presentations as needed
- Support onboarding and office coordination tasks when required
- Maintain organized digital and physical filing systems
- Assist with special projects, company events, and operational improvements as directed
Qualifications:
- 2+ years of administrative or office support experience (staffing or recruiting industry preferred but not required)
- Strong proficiency with Microsoft Office Suite and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Calendar)
- Experience working in ATS or CRM systems is a plus
- Excellent written and verbal communication skills
- Strong attention to detail and ability to maintain accuracy in data entry and documentation
- Ability to handle confidential information with discretion
- Capable of managing multiple tasks simultaneously while meeting deadlines
- Professional, dependable, and able to work independently with limited supervision
Job Type: Full-time
Pay: $22.00 – $23.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
Work Location: In person
https://www.glassdoor.com/Job/tampa-fl-executive-asistant-jobs-SRCH_IL.0,8_IC1154429_KO9,27.htm