Accounting Assistant to Controller and Assistant to COO – Mission Critical– Empowering the Financial and Management Team at Zinzow Law/ZinDocs
To be considered, you must apply per the directions in the job description.
Location: Trinity, FL (In-Office)
Compensation: $40,000 – $50,000+ (Commensurate with experience & pedigree) Bonus opportunities for exceptional candidates
Your Life, Redefined
Are you ready to stop “working for the weekend” and start living a career that fuels your personal growth and purpose? At Zinzow Law, we don’t just provide legal services; we protect the American Dream for the men and women who build our country.
Joining “Team Z” isn’t just a job—it’s an upgrade to your lifestyle. We offer a culture rooted in the Code of the West: living with courage, taking pride in your work, and doing what must be done. Here, your contribution is visible, your voice is heard, and your professional development is fully funded because we believe in investing in the “genius” within you.
The Soul of “Team Z”: Sincerity in Every Step
At Zinzow Law, we operate at a level of radical care rare in the legal world. We don’t just say we’re a family; we live it. When you join us, you are joining a circle of high achievers who genuinely want to see you flourish in every facet of your life.
How We Care for Our Own:
Beyond providing exceptional benefits well above industry standards (See benefit list at the end of the job ad). We have a shared legacy of service. Our bond is strengthened by our mission. Through the Zinzow Law Foundation, our entire team participated in giving back to veterans and local charities. We don’t just work together; we change lives together.
Your life will change here because you will finally be surrounded by people who celebrate your wins as much as their own. You’ll find a team that has your back when things get tough and a CEO who views your success as the cornerstone of his own.
The Mission
You will serve as the Bookkeeper, Accounting Professional to the Controller, and occasional Executive Assistant to the COO, this is a high-energy, mission-critical position that places you at the intersection of leadership, operations, and unrivaled client experience.
We are looking for a polished, high-IQ, highly detailed accounting professional who represents the company with dedication, professionalism, and above all, HEART.
The Non-Negotiables: Your Technical Arsenal
To thrive in this seat, you must possess a specific suite of technical skills. We are looking for a “Force Multiplier” who is as tech-savvy as they are personable.
- Accounting Assistant: Minimum of 3+ years of experience with Direct Accounting/Bookkeeping Support.
- Advanced Office Suite Proficiency: Expert-level command of Microsoft 365(Outlook, Word, Excel, and PowerPoint) is mandatory. Must be technology-savvy and able to learn and adapt to new software quickly.
- Communication: You have excellent written, verbal, and analytical communication skills.
- Independent: You must be able to work independently or as part of a team when necessary.
- Sharp Memory: You are deadline-driven, and you remember the details others miss. You anticipate needs three steps ahead and ensure nothing falls through the cracks.
- The Vault: In this role, you will be privy to sensitive business development, company financials, and industry intelligence. Discretion is paramount. You must be a “vault”—loyal, tight-lipped, and focused on the work, not the watercooler.
- Extraverted Personality: In this role, you will be speaking to clients, industry colleagues, and more. Having an empathetic personality, sincere care for those we serve, and the ability to be a positive light for those who are often under extreme stress and duress when they come to us or are addressing their accounts is paramount.
- Academic Pedigree & High IQ: You possess a strong academic background, a 2 to 4 year degree, and the intellectual horsepower to grasp accounting and process management quickly.
- Law Firm Experience: The ideal candidate would have some law firm experience or knowledge of law firm practice management, but this is not required.
- Value Alignment: Embody the firm’s core values: Live each day with courage, take pride in your work, and always finish what you start.
- Service Heart: A “willing to do anything” attitude, from high-level strategy to essential errands, with no task being “too small”.
Core Responsibilities
- Rapid Pivoting: Shift gears instantly as priorities shift, maintaining a calm, effective demeanor. You can switch from managing a “Notice to Owner” filing to financial data entry, to helping with billing. We like organization and try to avoid “Rapid Pivoting,” but occasionally we can be extremely busy as priorities shift.
- QuickBooks: You should be able to manage data entry and basic accounting tasks within QuickBooks.
- Software Applications Data Entry: You should also be able to enter data into company software applications. Including preparing and opening files and inputting data into client management software, as well as preparing forms to be sent to clients.
- Deposits: You should be able to assist the Controller with banking deposits and the preparation of checks.
- Assist with Accounts Payable to include: Entering payables and sending payments to vendors.
- Calendaring: You must be proficient in time management, calendaring, and task management.
- Office Management: Assist the COO with office management tasks as needed.
- Billing: You should be able to learn billing standards, review bills to ensure they meet them, edit bills that do not meet them, and educate the billing team on bills that are not written in accordance with the standards. You should also be able to address the team’s billing-related questions.
- New Employee Onboarding: You should be able to assist the COO and Controller with onboarding and training for new team members.
- Office Maintenance: You should oversee any office maintenance issues and ensure regulatory compliance (e.g., fire sprinklers are up to date).
- Special Events: You should be able to assist the COO with special events (Birthday celebrations, client meetings, team-building, etc.).
- Special Projects: You should be able to assist the COO and Controller with special projects that may arise.
Are You Ready to Step Up?
If you have 3+ years of experience as a bookkeeper or Accounting Specialist supporting a C-suite executive in a fast-paced environment, a minimum of an associate degree, and share our values of loyalty, courage, and pride of work, we want to hear from you.
Do not send your resume through this website. Email your resume and cover letter in PDF format to employment@zinzowlaw.com. The subject line of the email should contain your last name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps (for example: SMITH accounting assistant AWESOME). The cover letter must contain 3 paragraphs and a closing sentence.
- In the first paragraph, explain what you believe are the 3 most important qualities needed in a person who aims to provide an exceptional experience to builders and developers that interact with our law firm, and why you believe they are the most important qualities.
- In the second paragraph, explain why you applied to this particular ad and why you want to work at Zinzow Law.
- In your third paragraph, please provide the title and author of your favorite book on leadership or motivation, explain why it is your favorite book, and how you have applied one of its principles in your career.
- In your closing sentence, please write “I have read the instructions contained in the job posting and have followed the instructions.”
OUR BENEFITS
We invest heavily in our people. Our benefits include:
- Employer-paid Medical Insurance (employee + dependents)
- Life Insurance
- Long-Term Disability Insurance
- Health Savings Account
- Optional Dental, Vision, and Cancer Coverage
- 401 (k) with 3% employer contribution (regardless of employee contributions)
- Defined Benefit Retirement Plan
- Profit Sharing Plan
- Paid Time Off and Paid Sick Leave
- Access to top-tier financial planners
- High-quality professional development and leadership training
- Social events, Team Z outings, and a supportive culture
- Casual dress code + no-drama workplace culture
- Beautiful office environment with a full in-house gym
Job Type: Full-time
Pay: $40,000.00 – $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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