Job Summary
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to lead our administrative operations and financial record-keeping. In this vital role, you will oversee daily office functions, manage bookkeeping tasks, coordinate vendor relationships, and support team management initiatives. Your proactive approach will ensure a smooth-running office environment while maintaining accurate financial records, enabling our organization to operate efficiently and effectively. This position offers an exciting opportunity for a motivated professional to contribute to a thriving team with diverse responsibilities.
Responsibilities
- Manage day-to-day office operations, including front desk duties, filing systems, and multi-line phone systems to ensure seamless communication and organization.
- Oversee scheduling management for staff, meetings, events, and appointments to optimize productivity.
- Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.
- Maintain accurate financial records through diligent bookkeeping and assist with budgeting processes to support organizational planning.
- Supervise administrative staff and coordinate training & development initiatives to foster a high-performing team environment.
- Manage vendor relationships by negotiating contracts, processing payments, and ensuring timely delivery of supplies and services.
- Support human resources functions such as payroll processing, employee onboarding, record keeping, and compliance with HR policies.
- Assist with event planning for organizational functions or community outreach efforts to promote engagement and visibility.
- Ensure efficient calendar management for leadership and team members while maintaining effective communication across departments.
- Uphold office policies related to phone etiquette, confidentiality, filing procedures, and overall administrative standards.
Qualifications
- Proven experience in office management or administrative roles within a professional setting; prior medical office management experience is a plus.
- Demonstrated bookkeeping skills with proficiency in QuickBooks or comparable accounting software.
- Strong supervisory experience with the ability to lead teams effectively and foster professional development.
- Excellent organizational skills with keen attention to detail in filing, scheduling, and record keeping.
- Effective communication skills—both verbal and written—to liaise confidently with vendors, staff, and clients.
- Knowledge of human resources practices including payroll processing, employee onboarding, and HR compliance requirements.
- Experience managing vendor relationships and negotiating contracts for supplies or services.
- Ability to handle multiple priorities efficiently in a fast-paced environment while maintaining professionalism.
- Familiarity with office technology such as multi-line phone systems, calendar management tools, and basic clerical equipment is essential. Join us as an Office Manager / Bookkeeper if you’re energized by streamlining operations, managing finances accurately, supervising teams effectively, and creating an organized workplace that supports our mission!
Pay: $35.00 – $40.00 per hour
Work Location: In person
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