Job Overview
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of vendor invoices, maintaining compliance with financial policies, and supporting overall financial operations. The ideal candidate will possess a strong understanding of accounting principles, accounting software, and financial concepts, contributing to the integrity of our financial records. This position offers an excellent opportunity for professionals eager to develop their expertise in corporate accounting and financial management within a dynamic organization.
Duties
- Process and verify vendor invoices using various accounting software such as Workday, SAP, or QuickBooks, ensuring accuracy and compliance with company policies.
- Reconcile accounts payable ledger and resolve discrepancies efficiently to maintain accurate financial records.
- Prepare and issue payments via checks, ACH transfers, or wire transfers while adhering to established payment schedules.
- Maintain detailed documentation of transactions, including journal entries and account reconciliations, following proper double-entry bookkeeping procedures.
- Support month-end closing activities by reviewing AP transactions and assisting with general ledger reconciliations.
- Assist with internal controls related to SOX compliance by documenting processes and ensuring segregation of duties.
- Collaborate with procurement, finance, and human resources teams to streamline workflows and improve process efficiencies.
- Maintain vendor files, update contact information, and handle inquiries professionally to foster strong vendor relationships.
- Support audits by providing necessary documentation and explanations related to accounts payable activities.
- Contribute to the implementation of new financial software systems such as Kronos or UltiPro to enhance operational efficiency.
Qualifications
- Minimum of two years’ experience in accounts payable or related accounting roles within corporate or public accounting environments.
- Proficiency in accounting software such as Workday, Paychex, QuickBooks, Sage, or PeopleSoft; experience with HRIS systems like ADP or Ceridian is a plus.
- Strong understanding of GAAP (Generally Accepted Accounting Principles), SOX compliance requirements, and double-entry bookkeeping.
- Knowledge of payroll management systems including Kronos or UltiPro is desirable.
- Familiarity with governmental accounting standards and non-profit accounting practices is advantageous.
- Excellent data entry skills with high accuracy; proficiency in 10-key typing is preferred.
- Demonstrated analysis skills for account reconciliation and journal entry preparation.
- Ability to communicate effectively across departments and maintain professional relationships with vendors.
- Strong organizational skills with attention to detail in managing multiple tasks simultaneously. This position plays a vital role in maintaining the financial health of our organization by ensuring accurate processing of payables while supporting broader financial initiatives. We welcome candidates committed to excellence in accounting practices and eager to grow within a collaborative environment.
“TGIT01”
Job Type: Contract
Pay: $24.00 – $25.00 per hour
Expected hours: 40 per week
Work Location: In person
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