Pay: From $16.00 per hour
Job description:
Office Administrator / Operations Coordinator
St. Petersburg, FL (In-Office Position)
Wolfs Crossing – Real Estate | Mortgage | Title | Property Management
LGBTQ Owned & Inclusive Workplace
Compensation: $16 per hour
Schedule: 40 hours per week
Position Type: 1099 Independent Contractor
Bonus Opportunities: Additional compensation available for revenue growth (new title files, new mortgage files, new agent recruits, etc.)
Position Overview
Wolfs Crossing is seeking a highly organized, proactive, and detail-oriented Office Administrator to operate from our St. Petersburg office while supporting all Wolfs Crossing divisions and locations.
This is a hands-on operations role. The right candidate must be comfortable handling commission tracking, property management coordination, recruiting support, transaction coordination, mortgage/title administrative tasks, and social media management.
If you are organized, confident on the phone, strong with follow-up, and able to manage multiple moving parts daily — this role offers strong growth potential.
Key ResponsibilitiesOffice & Financial Operations
- Deposit checks at bank (located in same building)
- Track and manage all agent commissions in spreadsheets
- Organize commission disbursements and maintain accurate records
- Monitor incoming revenue across real estate, mortgage, and title divisions
Property Management Support
- Handle owner and tenant calls
- Monitor rent payments and follow up on delinquencies
- Prepare notices (pay or quit), renewals, and non-renewals
- Maintain organized lease and communication records
- Assist in growing the property management division
Real Estate Operations & Compliance
- Monitor MLS email for new listings and pending transactions
- Ensure required documents are submitted and compliant
- Assist agents with document retrieval and file completion
- Serve as Transaction Coordinator on select office files
Recruiting & Agent Support
- Assist broker with recruiting outreach calls
- Schedule and sometimes conduct recruiting meetings
- Support onboarding and document setup for new agents
Mortgage & Title Support
- Answer inbound calls
- Ensure borrower/client data is entered correctly into systems
- Verify wire information
- Schedule closings
- Follow up for outstanding loan documentation
- Assist with processing support tasks
Marketing & Social Media
- Help establish and organize company social media accounts
- Post daily across all platforms
- Create marketing materials and graphics
- Canva experience is a plus
Required Qualifications
- Proven office administration or operations experience
- Strong organizational and multitasking skills
- Comfortable tracking financial data in spreadsheets
- Proficient with:
- Gmail
- Microsoft Excel (basic tracking/formulas)
- Microsoft Word
- PDF editing
- Professional phone etiquette
- Strong follow-up and attention to detail
- Ability to work independently in a fast-paced environment
- Ability to maintain confidentiality
Preferred (Not Required)
- Real estate office experience
- Transaction coordination experience
- Property management experience
- Mortgage or title industry exposure
- Spanish-speaking ability
- Canva experience
Growth Opportunity
This role includes bonus opportunities tied directly to company growth:
- New title deals
- New mortgage files
- New agent recruits
- Additional revenue brought into the office
Strong performers will have long-term growth potential within the company.
Job Type: Full-time
Work Location: In person
Job Type: Full-time
Work Location: In person
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