POSITION SUMMARY
We are seeking an exceptional, highly organized, and proactive Executive Assistant to support our Founder, who oversees two dynamic and rapidly growing businesses. This is a high-impact, hands-on role for a “doer” and task owner who thrives in a fast-paced,-faceted environment.
The ideal candidate is smart, resourceful, and able to quickly organize and track the myriad tasks, people, and opportunities across both businesses. You will work closely with sensitive data, people, and strategic initiatives, requiring the highest level of integrity, discretion, and trust.
This position is designed to alleviate the Founder’s workload as much as possible, taking ownership of critical tasks, creating structures, and driving efficiency. With a willingness totravel, work in-office daily (occasional weekend), you’ll play a pivotal role in our businesses’ success.
ABOUT THE COMPANY
We are entrepreneurial technology professionals who help our customers use IT as a business driver and differentiator in all markets. Our vast experience and your collaboration help to unlock your organization’s best growth and profitability. Our mission is to understand your core business objectives, speed time-to-market, drive efficiencies, and automate your operations for predictable outcomes.
OBJECTIVES
- Provide high-level administrative and operational support to the Founder, managing
calendars, scheduling meetings, coordinating travel, and handling correspondence
across two businesses.
- Act as a proactive task owner, anticipating needs, prioritizing responsibilities, and
ensuring seamless execution of multi-dynamic tasks with minimal oversight.
- Track and monitor all ongoing activities, relationships, and future opportunities within
the businesses, maintaining comprehensive records and providing regular updates to
the Founder.
- Create and implement organizational structures, processes, and systems (e.g., SOPs,
workflows) to enhance efficiency and scalability across both businesses.
- Handle sensitive data, confidential information, and strategic discussions with the
utmost integrity, discretion, and professionalism, particularly in finance, legal, and
people-related matters.
- Participate in finance and legal discussions, assisting with document preparation,
research, and follow-up to support critical business decisions.
- Travel as needed to support the Founder’s engagements, meetings, and business
operations, ensuring smooth logistics and execution.
- Work in-office daily to maintain alignment with the Founder’s
schedule and business demands, demonstrating flexibility and dedication.
- Collaborate with internal teams (e.g., finance, legal, operations) to drive projects
forward and ensure alignment with business goals.
- Take initiative to identify and resolve challenges, proactively removing obstacles to
allow the Founder to focus on strategic priorities.
Qualifications
- Strong Bachelor’s degree or equivalent experience in business administration,
management, or a related field (preferred but not required).
- 5+ years of experience as an Executive Assistant, preferably supporting C-level
executives or founders in fast-paced, multi-business environments.
- Proven track record as a “doer” and task owner, with exceptional organizational and
time-management skills to handle complex, multi-dynamic responsibilities.
- Highly intelligent, resourceful, and quick to adapt, with the ability to get organized
rapidly and track multiple priorities effectively.
- Demonstrated experience creating structures, processes, or systems (e.g., SOPs,
project plans) to improve organizational efficiency.
- Impeccable integrity and trustworthiness, with the ability to handle sensitive data,
confidential information, and strategic relationships with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project
management tools (e.g., Asana, Trello, MS Project), and financial/legal software
(preferred).
- Experience in finance and legal discussions (or willingness to learn) is a plus, as the
role involves supporting strategic business initiatives.interpersonal skills, great
communication, and excellent chairside manner
Schedule
Fully in office Mon-Fri with occasional weekend availability
Benefits
- 401(k)
- Health insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
EDUCATION AND EXPERIENCE
- 5+ years of experience as an Executive Assistant, preferably supporting C-level
executives or founders in fast-paced, multi-business environments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project
management tools (e.g., Asana, Trello, MS Project), and financial/legal software
(preferred).
COMMITMENT TO DIVERSITY
At Ascend Technologies Group, we believe in putting people first. We’re committed to
building a workplace where team members thrive, personally and professionally. We value
diversity, inclusion, and individuality.
If you’re ready to join a practice that values your time, your talent, and your impact and this
position caught your eye, send us your resume to glano@cardoneventures.com
https://www.glassdoor.com/Job/tampa-fl-personal-assistant-jobs-SRCH_IL.0,8_IC1154429_KO9,27.htm