Communications Administrative Assistant
Location: 315 Court Street, 3rd Floor, Clearwater, FL 33756
Schedule: Monday – Friday, 8 am – 5 pm
A highly professional position performing specialized administrative work to support the functions of the Customer Care and Communication department.
What Would You Do?
- Receives visitors and phone calls for the department resolves requests or directs to the appropriate department
- Coordinates and schedules appointments and makes travel arrangements as necessary.
- Composes and prepares written correspondence and routes for signature, as necessary.
- Drafts, edits, distributes outreach materials such as newsletters, press releases, social media content, etc.
- Organizes and maintains both physical and electronic records for the department and participates in the records disposition process in compliance with applicable statutory requirements.
- Provides administrative support to department by researching, assembling, and analyzing information.
- Initiates and carries through to completion special projects as assigned
- Edits and occasionally creates basic graphics for both digital and printed purposes for distribution internally and/or externally
- Processes, research, redacts, and fulfills public records requests in accordance with applicable guidelines.
- Maintains, distributes, and responds to customer feedback across designated channels
- Assists with maintenance and updates for the website and organization’s intranet (SharePoint)
- Manages office and special event supplies, including inventory tracking, ordering, and invoice approval.
- Supports planning, coordination, and execution of organizational programs and special events.
- Assists with departmental budget planning by monitoring and maintaining routine expenses including office supplies, select travel, and department related invoice‑approval responsibilities.
- Assists with various organizational fundraising activities
- Maintains accurate and up‑to‑date media contact information
- Keeps departmental leadership informed of upcoming deadlines, scheduling changes, and special event dates
- Engages in public speaking as needed
- Performs other related job duties as assigned.
What Do You Need to Have?
- Associate’s degree in mass communications, communications, marketing, public administration, business administration, or related field and two (2) years of progressively responsible administrative or communications-related experience; or an equivalent combination of education, training, and/or experience.
- Experience with graphic and video creation software preferred
- Valid Florida Driver License, in good standing
- Ability to apply for and maintain ORION/FRVIS Access Authorization per Florida Department of Highway Safety Motor Vehicles Procedure TL-57 and RS-64.
- Work requires regular and reliable attendance and flexibility with work schedule
- Ability to work at different locations of the Pinellas County Tax Collector for varying periods of time or attend training during hours other than regular work hours.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Knowledge, Skills and Abilities
- Excellent written and verbal communication skills
- Experience with Microsoft Office applications
- Basic understanding of graphic/video creation platforms and/or tools
- Knowledge of the functions, operations, and structure of the Tax Collector’s Office and County government.
- Strong organizational skills and attention to detail – high accuracy in editing and proofreading
- Proven ability to follow up on items through to completion
- Effective time‑management skills with the ability to appropriately prioritize work
- Knowledge of public administration and/or basic communications techniques, principles, and practices.
- Knowledge of modern office policies, procedures, practices, and equipment.
- Ability to analyze and solve administrative problems and to render advice and assistance on each.
- Ability to present oral and written comments and recommendations clearly and concisely.
- Ability to use small office equipment and computers.
Our benefits rank among the top in the area!
- Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
- We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!
Want
Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.
Tax Collector Administrative Assistant, C19
https://www.glassdoor.com/Job/tampa-jobs-jobs-SRCH_IL.0,5_IC1154429_KO6,10.htm?fromAge=1