Administrative Assistant / Executive Support
Location: Tampa, Florida (On-site)
Duration: Full-time
About the Company
SEITZ INC
Founded in 1885, SEITZ is a globally recognized German company specializing in professional cleaning and care solutions. With a strong focus on innovation and quality, SEITZ delivers advanced hygiene solutions across industries, backed by over a century of expertise.
Role Overview
We are seeking a highly organized and proactive Administrative Assistant to support senior leadership and coordinate activities across multiple business units.
This role goes beyond traditional administration—it requires strong coordination, communication, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Executive & Administrative Support
- Manage calendars, appointments, and scheduling priorities
- Organize meetings, prepare agendas, and track follow-ups
- Draft professional correspondence (strong written English required)
- Coordinate domestic & international travel, including expense reports
- Maintain organized records, files, and documentation
Coordination & Communication
- Act as a central point of contact across departments
- Track deadlines, deliverables, and internal follow-ups
- Ensure smooth and structured communication flow
Project & Operational Support
- Support ongoing projects with administrative coordination
- Maintain trackers, reports, and status updates
- Assist in preparing presentations and decision-making materials
Executive Support
- Proactively support leadership with day-to-day priorities
- Manage and prioritize incoming requests
- Handle confidential and sensitive information with discretion
Qualifications
- Bachelor’s degree or equivalent experience
- 2–7 years of experience in administrative or executive support roles
- Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint)
- Excellent written and verbal communication skills in English
- Basic understanding of accounting (AP/AR preferred)
- High level of digital and system literacy
Key Skills
- Strong organizational and multitasking abilities
- Attention to detail and structured working style
- Excellent communication and coordination skills
- Professionalism, discretion, and reliability
- Proactive, problem-solving mindset
Work Details
- Location: Tampa, Florida (on-site role)
- Working Hours: Standard business hours
- Reporting to: Executive VP of Operations
Why Join Us
- Work with a globally established German company
- Exposure to international business operations
- Structured and professional work environment
- Growth opportunities into senior administrative roles
Pay: $30,000.00 – $60,000.00 per year
Benefits:
- 401(k)
- Health insurance
Application Question(s):
- Do you have 3+ years of executive/administrative support experience?
- Are you comfortable managing calendars and travel for senior leadership?
- Do you have experience with Microsoft Outlook and Excel at an advanced level?
- Are you willing to work on-site in Tampa, FL?
Education:
- Associate (Preferred)
Ability to Commute:
- Tampa, FL 33634 (Preferred)
Willingness to travel:
- 25% (Preferred)
Work Location: In person
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