Senior Bookkeeper (DME / Manufacturing / Inventory-Focused)
Position Summary
The Senior Bookkeeper is responsible for maintaining accurate financial records with a primary focus on high-volume monthly reconciliations, inventory accounting, and general ledger integrity. This role supports a multi-channel DME operation with manufacturing and warehouse components, requiring strong experience in inventory, cost tracking, and subledger reconciliation.
This is a hands-on role for someone who can own the close process, not just participate in it.
Core Responsibilities
Month-End Close & Reconciliations (Primary Focus)
– Own and complete monthly reconciliation of all balance sheet accounts
– Perform detailed reconciliations for:
- Bank and credit card accounts
- Accounts receivable (insurance, patient, and wholesale)
- Accounts payable and vendor balances
- Inventory and COGS accounts
- Accruals and prepaid expenses
– Identify, investigate, and resolve discrepancies
– Maintain audit-ready documentation for all reconciliations
Inventory & Cost Accounting (Critical Component)
– Reconcile inventory subledger to general ledger across warehouse locations
– Track and validate inventory adjustments, write-offs, and COGS accuracy
– Partner with warehouse/operations to resolve discrepancies
– Support cycle count and physical inventory processes
General Ledger & Journal Entries
– Prepare and post journal entries (accruals, reclasses, inventory adjustments)
– Review GL activity for anomalies or inconsistencies
– Ensure proper account classification and cutoff
Cash, AR/AP Oversight
– Monitor daily cash activity and ensure accurate posting
– Reconcile AR subledger (including insurance reimbursements) to GL
– Oversee AP coding accuracy
Reporting & Audit Support
– Assist in monthly financial reporting and variance analysis
– Provide support for audits and internal reviews
– Ensure compliance with internal controls
Process Discipline & Improvement
– Strengthen reconciliation processes and close timelines
– Implement structure where books may be inconsistent or delayed
– Work cross-functionally with operations and warehouse teams
Required Qualifications
– 5–8+ years of experience in inventory-heavy environments
– Experience in manufacturing, distribution, or DME preferred
– Proven track record owning month-end close
– Strong understanding of inventory accounting, COGS, and reconciliations
– Advanced Excel skills
What Will Make or Break Success
– Ability to tie inventory, AR, and cash cleanly to the GL monthly
– Willingness to resolve operational issues
– Discipline to close books on time
– Zero tolerance for unexplained variances
Compensation
– $72,500 – $85,000 base (up to $90K+ for strong candidates)
Pay: $72,500.00 – $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- 1. Do you have direct experience owning the full month-end close process?
- 2. Which accounts have you reconciled monthly?
- 3. Describe your experience reconciling inventory and COGS.
- 4. When an account does not reconcile, what steps do you take?
- 5. How do you handle unresolved reconciling items at month-end?
- 6. Which accounting/ERP systems have you used?
- 7. Have you cleaned up inaccurate financial records before?
- 8. Are you comfortable working cross-functionally with operations/warehouse teams?
- 9. What was your typical close timeline?
Work Location: In person
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