- Job Identification 43739
- Job Category Admin Support
- Posting Date 06/17/2026, 03:08 PM
- Apply Before 06/24/2026, 03:08 PM
- Degree Level High School Graduate
- Locations 4202 E Fowler Ave, Tampa, FL, 33620, US
- Hiring Salary $48,000-$60,000
- Essential Personnel No
Job Description
The Office Manager II serves as a central business and administrative resource for the Office of the Vice President for Research/ Research Operations, providing fiscal, purchasing, budgetary, facilities, and operational support to USF Research. This position coordinates financial and business transactions, performs account reconciliation and budget monitoring activities, manages building operations, and administers the university-wide Sponsored Research Advance Request Program. Through these responsibilities, the position helps ensure the efficient operation and financial stewardship of the research enterprise.
Responsibilities
The responsibilities for this position include:
25% – Coordinates purchasing, acts as authorized signatory officer, and serves a P-card reconciler for the USF Research Finance Team. Approves requisitions. Contacts vendors regarding purchases. Receives invoices in FAST. Records purchases on spreadsheet per department. Serves as the liaison with Purchasing and Accounts Payable. Facilitates purchasing on Research Foundation accounts.
25% – Administers University-wide faculty Research Advance Requests. Develops policies, procedures and related forms for the administration of the research advance program. Implements CCHIP#17 Research Study Subjects and determines faculty eligibility to use these funds and informs faculty of regulations, restrictions, policies and procedures regarding the use of Sponsored Research research advance fund. Keeps up-to-date reconciliation data on the fund, assures timely repayments.
10% – Supervises staff responsible for purchasing, and front desk support for USF Research. Provides training, oversight, and performance management to ensure activities are completed accurately and in compliance with university policies and regulatory requirements. Coordinates workflow and establishes procedures to ensure timely processing of operational transactions supporting research services.
10% – Reconciles monthly department ledgers for FAST accounts, as well as Research Foundation and USF Foundation accounts, to original source documents. Maintains spreadsheets for reporting to division directors on current budgetary status and budgetary status and projections of their operating accounts. Monitors encumbrances, vendor payments, and balances for applicability and accuracy. Evaluates account balances and determines need for expenditure transfers.
10% – Collects office supply orders, reviews requested items for appropriateness and amends as necessary, recommends items for purchase, submits orders. Documents when orders are received. Prepares yearly contracts for custodians.
5% – Acts as office liaison with Property department. Verifies the annual inventory lists. Investigate missing item lists. Prepare forms to transfer assets, relief of property forms, change of accountable officer and change of location forms. Prepares forms and maintains the off-campus permit file.
5% – Serves as IRDF representative. Oversee maintenance over departmental automobiles and golf carts; administer automobile usage logs for audit purposes. Prepares signature authorization forms.
5% – Coordinates or assists with office renovations and moves. Submits building work orders. Responsible for parking permits, requesting building access cards and work orders.
5% – Performs other duties as assigned.
Qualifications
Minimum Qualifications
This position requires a Bachelor’s degree in Business Administration, Public Administration, Higher Education, or a related field. Three years of office or administrative experience, preferably in an academic or comparable setting.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Additional Information for Applicants
This position requires a level I background check.
Hiring salary range: $48,000 – $60,000
About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.