Schedule/Hours: M – F |8:30AM to 4:30PM | 35 hours per week
This position is responsible for:
Relieves a department head or administrative level officer of administrative detail and administration operations, functions, and duties; assists with general Corps programming; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; assists with Corps program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent.
Key Responsibilities:
- Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.
- Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures
- Maintain command database. Develop reports from database as needed. Provide training on database usage
- Creates correspondence and/or minutes in an accurate and timely manner; acknowledges routine correspondence; may attend meetings and records minutes.
- Works closely with Advisory Board. Maintains member records, committee rosters and meeting minutes, Forwards Board meeting minutes to DHQ.
Physical Requirements and Working Conditions:
- Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
- Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather
Employee Benefits:
- Paid Time Off
- Retirement Savings Plan Available
- Supplemental Insurance Available
- Voluntary Life Insurance and more!
Education and Experience:
- Two-year degree or college coursework AND
- Four years progressively responsible experience performing administrative work in a general office OR
- Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Licenses and Certifications:
- Valid state driver’s license may be required.
Equal Opportunity Employer: Veterans | Disabled
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