Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential financial management with efficient administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to handle a variety of tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in office management, bookkeeping, and customer service.
Duties
- Manage day-to-day bookkeeping using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Maintain accurate financial records and prepare reports for management review
- Handle multi-line phone systems, directing calls professionally and courteously
- Provide front desk support by greeting visitors, answering inquiries, and managing mail distribution
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Perform data entry tasks with precision into spreadsheets and other productivity software
- Support office management activities such as filing, document proofreading, and maintaining office supplies
- Communicate effectively with clients and team members via phone, email, and in person to ensure excellent customer support
- Organize and manage administrative files, ensuring confidentiality and easy retrieval of documents
Skills
- Proficiency in QuickBooks for bookkeeping and financial tasks
- Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook) and spreadsheet management
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Experience with multi-line phone systems and professional phone etiquette
- Bilingual abilities are a plus for effective client communication in diverse settings
- Demonstrated clerical experience including data entry, filing, proofreading, and document preparation
- Exceptional time management skills to prioritize tasks effectively and meet deadlines
- Customer service experience with a friendly demeanor and problem-solving attitude
- Technical proficiency in productivity software such as Word processing tools and spreadsheets
- Personal assistant experience or office management background preferred for seamless support operations
This role is perfect for motivated individuals eager to develop their administrative expertise while contributing positively to our organization’s success. Join us to be part of a vibrant team dedicated to excellence in every task!
Pay: $18.00 – $25.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
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