Colen & Wagoner, P.A. We are seeking a detail-oriented, highly organized Residential Real Estate Closing Specialist to join our real estate department. This position is responsible for helping manage residential real estate transactions from contract through closing and post closing.
We are looking for someone who takes pride in accuracy, communicates well with clients, lenders, real estate agents, and other parties, and understands that excellent customer service is just as important as getting the details right.
## Responsibilities
Manage residential purchase, sale, and refinance transactions from opening through closing
Review contracts and identify important dates, requirements, and closing issues
Communicate regularly with buyers, sellers, real estate agents, lenders, mortgage brokers, attorneys, associations, and other parties to the transaction
Order and review title searches, lien searches, surveys, estoppel letters, payoff statements, and other closing related items
Assist with clearing title requirements and identifying issues that need attorney review
Prepare and review closing documents and settlement statements
Coordinate signing appointments and closing logistics
Work with lenders to obtain and confirm closing figures and funding requirements
Confirm receipt of funds and assist with closing and disbursement procedures
Use ClosingLock for secure communication, wire verification, and fraud prevention procedures
Maintain complete and accurate electronic files using AccuAir and the firm’s closing systems
Follow firm procedures for wire fraud prevention, identity verification, escrow handling, and file documentation
Communicate proactively with clients throughout the closing process so they understand what to expect and what is needed from them
Respond promptly and professionally to questions from clients, agents, lenders, and other transaction participants
Assist with post closing matters, including recording, lender packages, title policies, and final file completion
Monitor deadlines and follow up on outstanding items without waiting to be reminded
Work closely with the attorneys and other members of the real estate department to ensure transactions are accurate, efficient, and completed on time
## Qualifications
Experience with residential real estate closings, title, mortgage lending, or a related field is strongly preferred
Experience with AccuAir or similar title and closing software is preferred
Experience with ClosingLock is preferred
Exceptional attention to detail and ability to identify inconsistencies or missing information
Strong organizational and time management skills
Ability to manage multiple active transactions and deadlines at the same time
Excellent written and verbal communication skills
Strong customer service mindset
Professional, dependable, and comfortable communicating with clients and real estate professionals
Ability to take ownership of a file and follow matters through to completion
Comfortable working in a fast paced law office where priorities may change throughout the day
Good judgment and willingness to ask questions or involve an attorney when an issue requires legal review
Strong computer skills and ability to learn new technology and office systems
## What We Value
Accuracy and attention to detail
Outstanding customer service
Responsiveness and communication
Accountability and follow through
Teamwork and willingness to help
Professionalism and good judgment
A positive approach to solving problems
The ideal candidate understands that a real estate closing is a major transaction for our clients. We want each client to feel that their closing is being handled carefully, professionally, and personally from the moment the file is opened through completion.
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
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