Job Overview
We are seeking a dynamic and highly organized Administrative Assistant III to join our team! This vital role offers an exciting opportunity to support daily office operations, manage administrative tasks with precision, and ensure seamless communication across departments. The ideal candidate will bring energy, professionalism, and a proactive attitude to help keep our office running smoothly. Your expertise in office management, bookkeeping, and customer service will be instrumental in creating an efficient work environment that fosters productivity and positive client interactions.
Responsibilities
- Serve as the front desk ambassador by greeting visitors, managing multi-line phone systems, and providing exceptional customer support with friendly phone etiquette.
- Handle data entry tasks accurately using Microsoft Office applications and maintain organized filing systems for easy retrieval of documents.
- Manage office supplies inventory, coordinate with vendors, and oversee general office management duties to ensure a well-stocked and efficient workspace.
- Perform bookkeeping functions utilizing QuickBooks to process invoices, track expenses, and assist with basic financial recordkeeping.
- Support client communication efforts through professional correspondence, appointment scheduling, and follow-up activities.
- Maintain confidentiality when handling sensitive information and ensure compliance with organizational policies.
- Assist with clerical duties such as proofreading documents, preparing reports, and supporting personal assistant responsibilities as needed.
Experience
- Proven office experience demonstrating strong organizational skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Prior clerical or administrative experience with a focus on data entry, filing, and customer service.
- Familiarity with multi-line phone systems and professional phone communication techniques.
- Experience using QuickBooks or similar bookkeeping software is highly desirable.
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
- Demonstrated ability to handle confidential information discreetly while managing multiple priorities efficiently.
- Personal assistant experience or office management background will be considered valuable assets for this role.
Join us in this energetic environment where your skills will make a real impact! We value proactive individuals who thrive on organization, excellent communication, and delivering outstanding support every day.
Pay: $25.21 – $30.36 per hour
Expected hours: 26.0 per week
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Relocation assistance
- Retirement plan
Work Location: In person