Personal & Executive Assistant to Founder
Reports To: Founder/ Principal Designer
Employment Type: Full-Time, Salaried
Salary: $60,000–$70,000 annually, depending on experience and qualifications
About the Role
We are seeking a highly organized, proactive, discreet, and resourceful Personal & Executive Assistant to provide comprehensive support to our Founder & Principal Designer.
This is a unique role that blends executive support, personal assistance, household management, and client relationship support. The ideal candidate is someone who anticipates needs, takes ownership of tasks from start to finish, communicates exceptionally well, and can be trusted with sensitive personal and business information.
The right person will help protect the Founder’s time and attention by managing the details of both his professional and personal life, allowing him to remain focused on design, clients, and the growth of the business.
Compensation & Schedule
This is a full-time, salaried position with a salary range of $60,000–$70,000 annually, depending on experience and qualifications.
The position generally follows a Monday–Thursday schedule, with Fridays consisting of a shortened four-hour workday that may be completed remotely.
Because of the personal and executive nature of the role, some flexibility and occasional availability outside of regular business hours will be required. This may include responding to an evening or weekend call or message, handling a time-sensitive personal or business matter, coordinating a schedule change, or addressing an unexpected need.
The shortened Friday schedule and remote flexibility are intended to help accommodate and balance the occasional after-hours communication and flexibility required by the position. This structure provides flexibility within the overall workweek while recognizing that the needs of an executive and personal support role may occasionally extend beyond traditional business hours.
This is not intended to be a 24/7 or continuously on-call position.
Benefits & Additional Compensation
The position includes the following benefits:
- Paid Time Off (PTO): PTO begins accruing from the employee’s date of hire and is available for use after 90 days of employment.
- Health Stipend: A monthly health stipend is available after 90 days of employment and may be used toward eligible health-related expenses.
- 401(k): Eligibility for 401(k) contributions and company matching begins after one year of continuous employment, subject to the terms of the company’s retirement plan.
- Paid Holidays: Company-paid holidays are provided in accordance with the company’s holiday schedule.
- Mileage Reimbursement: Mileage is reimbursed for approved business-related driving.
- Company-Provided Equipment: A company work phone and laptop will be provided.
- Remote Fridays: The position includes a shortened four-hour Friday workday that may be completed remotely.
Key Responsibilities
Executive & Administrative Support
- Manage and prioritize email, calls, texts, calendars, appointments, and scheduling.
- Draft routine and client communications using AI tools and the Founder’s preferred communication style.
- Coordinate meetings, reservations, tickets, travel, and other professional or personal commitments.
- Research and handle projects and requests as they arise.
Personal & Household Support
- Handle errands, shopping, prescription pickups, packages, dry cleaning, and food preparation.
- Coordinate home maintenance, repairs, deliveries, service providers, and appointments.
- Manage vehicle maintenance, detailing, repairs, and related appointments.
- Coordinate personal travel, entertainment, and special events.
Client & Relationship Support
- Coordinate client thank-you gifts and other thoughtful gestures.
- Assist with important dates, gifts, special occasions, and relationship-building activities.
- Communicate professionally with clients, vendors, contractors, and other contacts.
General Support
- Anticipate needs and proactively address them before they become distractions.
- Maintain organized records, appointments, receipts, and other important information.
- Handle confidential personal and business information with complete discretion.
- Take ownership of tasks from beginning to end and ensure nothing falls through the cracks.
What We’re Looking For
The ideal candidate is:
- Highly organized and able to manage multiple priorities.
- Proactive — someone who sees what needs to be done and handles it without being asked.
- Discreet and trustworthy, with excellent judgment.
- An excellent communicator, both verbally and in writing.
- Tech-savvy and comfortable using email, calendars, AI tools, and other technology.
- Resourceful and comfortable solving problems independently.
- Detail-oriented and strong at follow-through.
- Flexible and adaptable when priorities change.
- Professional and comfortable interacting with clients, vendors, contractors, and other contacts.
- Comfortable working across both a professional/business and personal/home environment.
A Successful Person in This Role Will…
- Make the Founder’s life easier and protect his time.
- Keep track of the details so nothing falls through the cracks.
- Be comfortable saying, “I’ll take care of it.”
- Know when to handle something independently and when to bring it to the Founder’s attention.
- Use technology and AI to work efficiently and thoughtfully.
- Represent the Founder and the business with professionalism, warmth, and good judgment.
Qualifications
- Previous experience as a Personal Assistant, Executive Assistant, Household Manager, Office Manager, Concierge, or similar role preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency with email, calendars, smartphones, and common office technology.
- Comfortable using AI tools such as ChatGPT for research, drafting, organization, and administrative efficiency.
- Valid driver’s license, reliable transportation, and an acceptable driving record.
- Ability to handle confidential information with complete discretion.
- Experience coordinating home maintenance, vendors, travel, events, or personal logistics is a plus.
The Personality We Value
We are looking for someone who is smart, polished, dependable, personable, calm under pressure, and naturally helpful. You should enjoy creating order, solving problems, and making other people’s lives easier.
Exceptional assistance is about anticipating the need before it is expressed.
If you are the kind of person who notices that something needs to be done, figures out how to do it, and simply takes care of it — we would love to hear from you.
Pay: $60,000.00 – $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Paid time off
Work Location: In person