Overview
We are seeking a highly organized and proactive Personal Assistant to provide exceptional administrative support to our executive team. This dynamic role offers an exciting opportunity to streamline daily operations, coordinate projects, and manage a busy schedule with efficiency and professionalism. The ideal candidate will demonstrate outstanding communication skills, technical proficiency, and a passion for delivering top-tier support in a fast-paced environment. Join us to be an integral part of a vibrant team dedicated to excellence and innovation!
Duties
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements
- Handle internal communication efficiently, ensuring timely dissemination of information across departments
- Organize and plan events, conferences, and meetings with attention to detail and seamless execution
- Oversee office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies
- Prepare correspondence, reports, and presentations with high accuracy through proofreading and transcription skills
- Facilitate project coordination by tracking deadlines, managing documentation, and collaborating with various teams
- Operate multi-line phone systems with professional phone etiquette while handling confidential information discreetly
Skills
- Proven experience as a Personal Assistant or Executive Assistant with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and productivity software; familiarity with Microsoft Outlook Calendar and video conferencing software
- Skilled in event planning, project management, and office management tasks to ensure smooth daily operations
- Excellent typing speed combined with strong writing skills for clear communication and documentation
- Ability to handle business travel arrangements efficiently using tools like DocuSign for approvals
- Experience managing executive calendars and coordinating internal communication channels effectively
- Technical proficiency in data entry, bookkeeping (QuickBooks), filing systems, and customer service practices
Join us to empower our leadership team with your exceptional organizational talents! This paid position offers a rewarding environment where your skills will make a tangible impact every day.
Pay: $24.83 – $35.91 per hour
Expected hours: 30.0 per week
Benefits:
- Flexible schedule
- Relocation assistance
Work Location: Hybrid remote in Tampa, FL 33610