Duties/Responsibilities:
- Compose and prepare various reports for the finance department
- Collect, receive, and accurately record funds from all revenue sources
- Prepare and reconcile daily deposits, ensuring all cash, checks, and electronic payments are properly documented and deposited in a timely manner
- Ensure student receivable records are updated for enrollments, status changes, payments, and scholarship awards in a timely manner
- Reconcile bank statements
- Assist with monthly close activities and the preparation of financial reports for leadership, the Board of Directors, partners, auditors, the Department of Education, and accrediting agencies
- Maintain accurate financial records and supporting documentation in accordance with organizational policies and generally accepted accounting principles (GAAP)
- Maintain regular communication with students regarding outstanding account balances through verbal correspondence and invoicing
- Provide financial aid guidance and resources to students
- Maintain confidentiality of financial records, student account information, donor information and other data
- Ensure compliance with internal controls, donor restrictions, grant requirements, and applicable federal, state, and local regulations governing nonprofit organizations
- Attend school functions, fundraising activities, and special events to oversee the secure collection, reconciliation, and documentation of event-related funds. Hours may vary.
- Collaborate with administration to support sound financial management and the organization’s mission
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Must be able to effectively manage workflow and maintain high-quality standards and show initiative in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
- Must be able to work independently to meet deadlines.
- Ability to plan, organize and coordinate multiple assignments with deadlines.
- Ability to prioritize tasks and to delegate them when appropriate.
- Skill in using office equipment like computers, copiers, fax machines, telephones, and calculators.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite, especially Excel.
- Perform additional administrative tasks as needed to support the billing department.
Education and Experience:
- High school diploma or equivalent.
- Three years of experience in bookkeeping or accounting
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