Now Hiring: Executive Assistant & Operations Coordinator
Location: Primarily Remote — Local Site Visits Required
Ten Ten Exterior is seeking an organized, proactive, bilingual professional to support daily operations, customer communication, and social media. This role works directly with company leadership and serves as a central point of contact for our painters, cleaners, and customers.
The ideal candidate can manage changing priorities, communicate professionally, and follow through on assignments with minimal supervision.
Responsibilities:
- Handle incoming calls, emails, and customer inquiries.
- Serve as the primary contact for workers and customers, communicating schedules, updates, and service needs.
- Coordinate and dispatch weekly work assignments for painters and cleaning crews.
- Prepare weekly summaries of completed work, outstanding tasks, and upcoming assignments.
- Collect and review timesheets, track approved mileage and expenses, and process payroll through the company’s payroll system.
- Create and organize documents as needed, including proposals, work orders, checklists, reports, and customer correspondence.
- Plan, create, and schedule social media content.
- Visit local job sites to capture before-and-after photos, videos, and other marketing content.
- Maintain organized customer, employee, and project records.
- Track supplies, coordinate purchases, and assist with onboarding and administrative tasks.
- Escalate scheduling conflicts, customer concerns, and operational issues to leadership promptly.
Qualifications:
- Strong ability to speak, read, and write professionally in both English and Spanish.
- Previous experience in executive assistance, office administration, or operations coordination.
- Excellent organization, attention to detail, and time management.
- Comfortable using email, spreadsheets, document software, scheduling tools, and payroll platforms.
- Ability to create polished documents quickly and accurately.
- Experience creating social media content and taking quality photos and videos.
- Reliable transportation for local site visits.
- Reliable internet access and a suitable workspace for remote work.
- Sound judgment and discretion when handling confidential employee, payroll, and customer information.
Company-Provided Equipment & Benefits:
- Company phone.
- Company laptop.
- Camera for site photography and content creation.
- Dental benefits.
- Necessary software and accounts to perform assigned duties.
- Additional work equipment based on role requirements.
We’re looking for someone who takes ownership, keeps our teams connected, and helps our growing business run smoothly.
To apply, email your résumé to lance@tentenexterior.com with a brief summary of your relevant experience, your location, and availability. Please include examples of social media content or documents you have created, if available.
Pay: $50,000.00 – $62,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Tampa, FL 33610