Location: Tampa, FL – Business Office & Private Residence
Employment Type: Full-Time, In-Person
Schedule: Monday–Friday, with occasional flexibility based on the CEO’s needs
Compensation: Competitive, commensurate with experience
Position Overview
We are seeking an experienced, highly organized, and proactive Executive Personal Assistant to the CEO to provide comprehensive support across both business and personal responsibilities.
This is a dynamic, hands-on position that requires flexibility to work between the CEO’s business office, private residence, and other locations as needed.
The ideal candidate is exceptionally resourceful, discreet, detail-oriented, and capable of anticipating needs, managing competing priorities, and independently following through on responsibilities.
This individual will serve as a trusted right hand to the CEO, helping streamline daily operations, coordinate schedules, manage communications, and ensure both professional and personal commitments are handled efficiently.
Key Responsibilities
Executive & Business Support
- Manage the CEO’s professional calendar, appointments, meetings, and travel.
- Oversee scheduling priorities, resolve conflicts, and protect the CEO’s time.
- Organize and prioritize emails, correspondence, and phone communications.
- Draft professional communications and coordinate follow-ups.
- Coordinate meetings, prepare materials, and track outstanding action items.
- Communicate with leadership, employees, vendors, and business associates.
- Assist with administrative projects, reports, presentations, and document management.
- Monitor deadlines and proactively follow up on pending matters.
- Maintain confidentiality of sensitive business and financial information.
Personal & Household Support
- Manage personal calendars, appointments, and family scheduling.
- Coordinate household vendors, maintenance, repairs, and service appointments.
- Arrange personal travel, reservations, and special events.
- Handle errands, shopping, purchases, returns, and deliveries.
- Coordinate vehicle maintenance and other personal logistics.
- Research services, products, and vendors as needed.
- Assist with household organization and administrative responsibilities.
- Maintain reminders and follow through on personal commitments.
- Handle additional personal requests and day-to-day needs with discretion and professionalism.
Qualifications
- Prior experience supporting a CEO, business owner, entrepreneur, or senior executive strongly preferred.
- Experience managing both executive and personal responsibilities preferred.
- Exceptional organizational, communication, and multitasking skills.
- Ability to independently prioritize responsibilities and anticipate needs.
- Strong problem-solving skills and excellent judgment.
- High level of professionalism, reliability, and confidentiality.
- Proficiency in Microsoft Office, Outlook, and digital scheduling tools.
- Valid driver’s license and reliable transportation.
- Comfortable working in both professional office and private residential environments.
- Flexibility to accommodate changing schedules and occasional off-site responsibilities.
Who We’re Looking For
We are looking for someone who is more than an administrative assistant. The ideal candidate is a proactive, dependable professional who takes ownership, solves problems independently, and genuinely enjoys making a busy executive’s life more organized and efficient.
Success in this role means staying one step ahead, anticipating needs, maintaining organization, and ensuring nothing falls through the cracks.
How to Apply
Please submit your resume and a brief description of your experience providing executive and/or personal assistance to a business owner or senior executive.
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person