Meals On Wheels of Tampa is seeking an Accounting Associate to join our team. This role offers the opportunity to contribute to meaningful work, provides hands-on experience supporting the day-to-day financial operations of a growing nonprofit. If you have strong data entry skills, exceptional attention to detail, and enjoy working with numbers, we’d love to hear from you. Apply today!
Position Description: Finance position with focus on accounts receivable, accounts payable, cash posting, document compliance, and general accounting operations. Successful candidate will demonstrate accountability, sound judgment, and the ability to identify discrepancies, resolve routine issues independently, and escalate complex matters appropriately.
Position Skills & Qualifications:
- 1-5 years’ relevant work experience in bookkeeping or other accounting experience
- Bachelor’s Degree in Accounting &/or Finance preferred, but not reguired
- Basic knowledge of accounting principles and debit and credit concept
- Strong computer skills, including Excel, Microsoft 365, Teams, Zoom, and other cloud-based business software applications.
- Critical thinking skills with focus on efficiency
- Strong analytical and organizational skills with the ability to multitask
- Detail oriented
- Excellent verbal and written communication
- Ability to thrive in a highly customer focused service environment
- Interest in nonprofit financial management
- Mission driven and team oriented
- Bilingual (English and Spanish) preferred, but not required
Specific Duties and Responsibilities:
Accounts Receivable:
- Invoicing of recipient and partner accounts
- Posting and reconciliation of recipient payments, recipient contributions, and partner payments
- Maintain electronic files
- Responsible for daily processing and reconciling of credit card payments
- Support monthly collection efforts
- Answer recipient phone calls and take payments over the phone
Accounts Payable:
- Review of weekly payables to assure proper approvals, budget compliance and GL coding
- Preparation of weekly payable packet and input into QuickBooks
- Reconcile accounts and track expenses
- Run weekly checks, obtain necessary signatures and mail
- Utilize “Positive Pay” banking system
- Monthly review of vendor statements
- Maintain electronic vendor files and database
- Responsible for office credit cards are properly documented, approved and paid in a timely manner
Financial and Accounting:
- Responsible for making all bank deposits (remotely or in person) in a timely manner.
- Assist with balance sheet reconciliations
- Maintain fixed assets schedule
- Post basic general ledger journal entries and maintain proper supporting documentation
- Assist with month end closing processes
- Oversee monthly completion of Key Operating Indices (KOI)
- Maintain Petty Cash, Gift Cards, Office Stamp inventory
- Provide support for annual financial audit and tax return preparation
- Maintain electronic accounting records
General:
- Assist with fielding daily office calls regarding recipient payments and issues, daily meal delivery, volunteer issues and general inquiries
- Maintain a working knowledge of all office software; QuickBooks, SERV tracker, eTapestry
- Assist with at least 3 POW (Produce on Wheels) events per year held the third Saturday of the month
- Be a positive team member for MOW and actively participate in MOW functions as requested
- Other duties as assigned
Job Type: Full-time
Pay: $21.00 – $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
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