Overview
We are seeking a proactive and detail-oriented Legal Assistant to join our boutique Tampa law firm. In this vital role, you will support attorneys across a diverse range of practice areas. Your expertise in legal research, document management, and client communication will help ensure the smooth operation of our legal services. This paid position offers an exciting opportunity to develop your legal support skills while contributing to impactful cases and projects. If you thrive in a fast-paced environment and are passionate about delivering exceptional legal administrative support, we want to hear from you!
Responsibilities
- Responsible for large case load
- Drafting, editing and finalizing pleadings, contracts, settlement agreements, correspondence
- Drafting and analyzing discovery responses and analysis of legal pleadings, edits, and proofreading skills for of a variety of documents, i.e., general correspondence, contract agreements and timeline spreadsheets and databases
- Manage complex document production for construction defect litigation cases
- File documents electronically with various state courts and municipalities, retrieve court dockets, from various online databases
- Prepare out of state subpoenas
- Inputs attorney time entry in billing software, tracks WIP, reviews and edits pre-bills for submission to Accounting
- Maintain calendars to include coordination and scheduling meetings, depositions, conference calls, manages Outlook calendar invites and reminders, reserves conference rooms/off-site venues and visitor offices, tracks deadlines and status of cases/matters, virtual hearings and court deadlines
- Client contact and file maintenance
- Work with Accounting on intake to request new files, client/matter numbers, and assist with the conflicts process. Works with other assistants to consolidate and organize files at the close of the matter
- Scheduled telephone assistance to Receptionist and provide follow-up and interaction with clients, outside counsel and other parties
- Retrieve information from various online resources and Federal, State and County databases
- Other duties as assigned by office management
- Maintain confidential information in a professional and trustworthy manner
Qualifications
- High School Diploma required; Associate or college level degree in legal studies strongly preferred
- 3 – 5 years administrative, clerical experience in a law firm or professional services organization
- Litigation experience required, including familiarity with the Rules of Civil Procedure, formatting briefs, and drafting simple pleadings; some knowledge in real estate or construction is helpful
- Strong knowledge of procedural law, legal research techniques, and case management practices
- Must have intermediate to advanced technical skills in Microsoft 365, Excel, Word, Adobe Pro
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional written and verbal communication skills; ability to handle confidential information discreetly
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Free parking
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
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