We are a growing group of entrepreneurial businesses focused on real estate investing, private lending, education, media, and business development.
Our companies include CG Real Estate Ventures, Investcor Realty, and Deal Makers, where we specialize in real estate acquisitions, renovations, private capital, investor relationships, educational programs, live events, and digital media.
Our mission is to create opportunities, build meaningful relationships, educate investors, and help people achieve financial success through real estate.
We are looking for a highly organized, motivated, and detail-oriented Executive Administrative Assistant / Operations Coordinator to work directly with our founder and leadership team.
This is not a typical administrative position. We need someone who takes initiative, solves problems, communicates professionally, and helps keep multiple businesses operating efficiently.
Key ResponsibilitiesExecutive & Administrative Support
- Manage the CEO’s calendar, appointments, meetings, and daily priorities.
- Coordinate meetings with investors, business partners, vendors, clients, and team members.
- Manage incoming emails, phone calls, messages, and correspondence.
- Prepare business documents, presentations, reports, and professional communications.
- Maintain organized digital files, records, contracts, and company documentation.
- Track important deadlines, commitments, and outstanding tasks.
- Anticipate administrative needs and proactively resolve scheduling or operational challenges.
Real Estate Operations
- Assist with coordinating real estate acquisitions, renovations, listings, and closings.
- Communicate with real estate agents, title companies, lenders, contractors, and investors.
- Maintain property and project tracking systems.
- Follow up on contracts, inspections, permitting, financing, and closing deadlines.
- Help prepare investment presentations, property summaries, and reports.
- Track project updates and ensure responsible team members complete assignments.
- Support the organization and documentation of investor and lending transactions.
Deal Makers Academy & Media
- Provide administrative support for Deal Makers Academy, Deal Makers Media, and related business initiatives.
- Help coordinate podcast guest scheduling, interviews, and recording calendars.
- Support the organization of networking events, educational workshops, masterminds, and real estate seminars.
- Assist with member onboarding, customer service, and community engagement.
- Coordinate with marketing personnel on social media campaigns, email marketing, and promotions.
- Maintain CRM records and follow up with prospective students, members, and business partners.
- Track event registrations, leads, and outreach activities.
Business Operations & Accountability
- Maintain task lists, project management systems, and weekly priorities.
- Follow up with team members to ensure deadlines and commitments are met.
- Help develop and maintain standard operating procedures (SOPs).
- Prepare weekly operational updates and progress reports.
- Identify opportunities to improve productivity, organization, and internal processes.
- Coordinate between departments and business entities.
- Help implement technology, automation, and AI tools to improve business efficiency.
Qualifications
Required:
- Minimum 3 years of experience in administrative support, executive assistance, office management, or operations coordination.
- Excellent written and verbal communication skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Proficiency with Microsoft Office, Google Workspace, and modern business software.
- Comfortable learning CRM platforms, project management systems, and AI productivity tools.
- Strong problem-solving abilities and willingness to take initiative.
- Ability to handle confidential business and financial information professionally.
- Dependable, punctual, and committed to delivering quality work.
Preferred:
- Experience in real estate, construction, mortgage lending, or investment companies.
- Experience using GoHighLevel or similar CRM platforms.
- Familiarity with ChatGPT, AI automation, and digital productivity tools.
- Experience coordinating events, marketing campaigns, or podcasts.
- Knowledge of real estate transactions and contracts.
- Bilingual in English and Spanish.
- Experience working directly with business owners or entrepreneurs.
Who Will Succeed in This Role?
We are looking for someone who is:
- Proactive: You identify what needs to be done without waiting for instructions.
- Highly organized: You can manage competing deadlines across multiple companies.
- Resourceful: You know how to research, troubleshoot, and find solutions.
- Professional: You communicate confidently with executives, investors, and business partners.
- Tech-savvy: You enjoy learning new systems, automation tools, and AI platforms.
- Accountable: You take ownership of assignments and follow through until completion.
- Adaptable: You are comfortable working in a growing, entrepreneurial environment.
- Growth-minded: You want to build a long-term career and assume greater responsibility.
Why Join Our Team?
This position offers the opportunity to work directly with the leadership of multiple growing companies in real estate investment, finance, media, and education.
You’ll gain exposure to real estate transactions, private capital, business development, event production, marketing, and entrepreneurship.
We value integrity, accountability, strong relationships, personal development, and excellence in everything we do.
For the right individual, this position offers the potential to grow into a larger executive support or operations management role.
Pay: $25.88 – $31.17 per hour
Expected hours: 40.0 per week
Benefits:
- Paid time off
- Professional development assistance
Work Location: In person