SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:
Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS!
ESSENTIAL JOB FUNCTIONS:
Serves as a primary point of contact for Human Resources
Performs specialized administrative duties required to support the Human Resources Office
Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
Provides cross-functional support to other Human Resources team members
Coordinates employee surveys
Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
Preforms basic statistical calculations on data for reports and presentations
Provides administrative support of the Chief Administrative Officer
Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
Arranges and coordinates travel and travel reimbursement for staff
Skill – Required / Desired – Amount of Experience
Ability to speak, write and understand English – Required –
High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related filed. – Required – 5 Years
Work experience using HRIS Systems – Required – 3 Years
Work experience with HR Administration and HR Coordinating processes – Required – 3 Years
Experience using ADP HR platforms – Required – 3 Years
Work experience with new employee orientation and onboarding – Required – 2 Years
Experience with staff recruiting processes and guidelines – Required – 1 Years
Experience as a receptionist (call routing,, filing, correspondence management) – Required – 1 Years
Experience doing employment verifications – Highly desired – 6 Months
Experience using a desktop computer, badge printer, copier/scanner/printer – Required –
Work environment: Front Desk, professional office environment
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
https://www.glassdoor.com/Job/tampa-admin-jobs-SRCH_IL.0,5_IC1154429_KO6,11.htm?fromAge=1