Job Summary
The Executive Assistant & Personal Assistant to Owner keeps business and personal priorities moving with precision, discretion, and energy. You’ll provide executive administrative support, manage calendars, coordinate projects and business travel, and help maintain smooth office operations. This role calls for strong organization, clear communication, sound judgment, and confidence handling confidential information.
Duties
- Manage the owner’s calendar using Microsoft Outlook Calendar; schedule meetings, coordinate video conferencing software, and communicate changes clearly.
- Arrange business travel, plan and organize events, and provide project coordination and project management support in collaboration with C-suite executives and internal teams.
- Manage office operations, multi-line phone systems, customer service, filing, data entry, typing, transcription, proofreading, and business correspondence.
- Support bookkeeping and recordkeeping using QuickBooks, including document preparation and DocuSign workflows.
- Your impact: By keeping schedules, records, and communications organized, you help the owner and colleagues focus on timely decisions and effective work.
Requirements
- Administrative, office, executive assistant, or personal assistant experience; experience working as an executive assistant is an asset.
- Proficiency with Microsoft Office, productivity software, computer systems, and video conferencing tools; QuickBooks and DocuSign familiarity preferred.
- Strong organizational, writing, proofreading, and data-entry skills, with attention to detail and reliable follow-through.
- Professional phone etiquette, customer service, internal communication, and collaboration skills.
- Demonstrated discretion with confidential information; able to balance competing priorities and coordinate events, calendars, and travel.
Pay: $22.00 – $26.00 per hour
Expected hours: 25.0 per week
Benefits:
- Flexible schedule
- Professional development assistance
Work Location: In person