Overview
As a Personal Assistant, you’ll keep executive priorities moving by managing schedules, coordinating projects, and handling administrative details with care. You’ll collaborate with C-suite executives and colleagues, communicate clearly, and protect confidential information while balancing changing needs. Your impact: Reliable coordination helps executives focus on decisions and enables teams to stay informed and organized.
Responsibilities
- Manage executive calendars using Microsoft Outlook Calendar; schedule meetings and coordinate video conferencing software.
- Arrange business travel, plan events, and organize logistics for internal meetings.
- Provide executive administrative support, including typing, transcription, proofreading, data entry, filing, and document preparation.
- Support project coordination, project management, office management, bookkeeping, and records using QuickBooks and DocuSign as needed.
- Handle calls with professional phone etiquette, use multi-line phone systems, and support internal communication and customer service.
Qualifications
- Administrative, office, or personal assistant experience; experience working as an executive assistant is a plus.
- Proficiency with Microsoft Office, productivity software, and video conferencing tools; strong computer literacy and technical proficiency.
- Strong organizational, writing, and proofreading skills, with accuracy in typing, transcription, data entry, and filing.
- Demonstrated discretion when handling confidential information and confidence managing executive calendars and business travel arrangements.
- Event planning, bookkeeping, project coordination, and collaboration with C-suite executives are valuable; bring a responsive, service-minded approach.
Pay: $23.98 – $28.88 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
Work Location: In person
https://www.glassdoor.com/Job/tampa-admin-jobs-SRCH_IL.0,5_IC1154429_KO6,11.htm?fromAge=1