Job details
Salary $18.00 – $18.50 an hour
Job Type Full-time
Number of hires for this role 1
Qualifications
- Associate (Preferred)
Full Job Description
Job Title
Accounts Payable Associate
Reports To
Primary to Accounting Manager
Job Overview
The Accounts Payable Associate assists and supports the Accounting Manager in all phases of accounts payable activity. The Accounts Payable Associate must be able to multi-task and provide efficient administrative support for the office as required. Strong organizational skills and the ability to prioritize are a must. While the following information should be considered a comprehensive description of this position, it should be noted that some responsibilities and duties may not be specifically addressed. Ciminelli reserves the right to amend or change this description at any time.
Essential Duties and Responsibilities (In no order of priority)
- Input, process, and route all invoices for payment using Ciminelli’s AvidPay, Nexus, Yardi and MRI accounting platforms. Maintain a policy of electronic submission of invoices by vendors.
- Monitor AvidPay for timeliness of invoice processing. Advise Accounting Manager of any apparent processing delays and payment delays that would adversely affect the operation of a property/asset within
Ciminelli’s management and leasing portfolio.
- Select invoices for payment for all properties as routed and approved by the Property Managers or
Principals on at least a weekly basis.
- Investigate and resolve outstanding balances on invoices submitted for payment.
- Respond to vendor invoice inquiries.
- Assist in the transition and/or disposition of properties as related to accounts payable, including but not limited to: setting up new vendors in the AvidPay systems, transferring billing addresses or establishing new accounts for vendor services, terminating vendor service accounts, noticing vendors regarding property transitions.
- Deposit tenant rent checks via remote deposit and prepare manual bank deposits for property managers.
- Prepare and remit State of Florida monthly sales tax returns for assets Ciminelli collects rent or additional rent income from. Assist, if requested by property owner or manager, in registering assets with the State of Florida for remittance of sales tax.
- Process and distribute annual 1099 information/forms to owners or vendors as required by the property management contract for each property.
- Greet and assist all visitors, guests, clients, etc. in a professional and courteous manner.
- Provide assistance in preparing materials, compiling information and helping with other special projects as required.
- Display flexibility in performing other duties as assigned.
Supervisor Responsibilities
- Supervise Accounts Payable Assistant’s performance of duties.
Equipment/Software
Microsoft Word, Microsoft Excel, Microsoft Outlook, AvidPay, MRI, Adobe Acrobat, Corrigo Work-Order System,
Nexus, Yardi,
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee regularly works inside under office conditions. However, the duties and responsibilities of Accounts Payable Associate require some outside time with possible extended exposure to cold or extreme heat. While performing the duties of Accounts Payable Associate, the employee is regularly required to handle, or feel objects, computer and office equipment controls; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell.
The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
The noise level in the work environment is usually low.
Behavior Requirements
- Positive attitude, dependable, self-starter.
- Ability to handle stressful situations.
- Calm yet capable in an emergency.
- Willingness and ability to learn additional software packages as required.
- Ability to establish strong interpersonal relationships with team members.
- Professional demeanor.
Education and/or Experience
Education: Associate Degree or related work experience
Experience: Knowledge of property management or related field
Organizational skills
Basic bookkeeping
Administrative background
Typing
Basic computer knowledge – familiar with Microsoft Word, Microsoft Excel, Microsoft Outlook,
AvidPay, MRI, Nexus, Yardi, Adobe Acrobat, Corrigo Work-Order System. Other computer software skills a plus.
Language and Mathematical Skills
- Requires oral and written communication skills to the degree of being able to communicate with Owners,
Tenants, Vendors, and representatives of Ciminelli Real Estate Services of Florida, LLC.
- Must have legible penmanship and ability to fill out forms and other paperwork.
- Organizational and interpersonal skills necessary to provide clerical and administrative support
- Must know how to operate a fax, scanner, and copy machine.
- Must be able to work with figures, make bank deposits and compute cash balances.
- Requires customer service skills in order to resolve problems, answer questions and assist the Accounting
Manager with tenant questions.
- Must have the ability to work unsupervised and be self motivated while motivating others.
- Professional phone manner.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
Reasoning Ability
High. Must be able to apply principles of logical thinking to a variety of practical situations and accurately follow standardized procedures that may require minor deviations. Must be able to think rationally beyond a specific set of instructions.
Job Type: Full-time
Pay: $18.00 – $18.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Physical Setting:
- Office
Schedule:
- Monday to Friday
Education:
- Associate (Preferred)
Work Location:
- One location
Work Remotely:
- No
Work Location: One location
