Job details
Salary $48,000 – $60,000 a year
Job TypeFull-time
Number of hires for this role 1
Qualifications
- QuickBooks and Accounting: 5 years (Required)
- MS Excel, Word, Outlook & PowerPoint: 5 years (Required)
- Associate (Preferred)
Full Job Description
We are looking for a responsible Administrative Assistant to perform a variety of administrative, bookkeeping and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Experience with QuickBooks is a must. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Preparation of regularly scheduled reports
- Bookkeeping using QuickBooks
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
Skills
- Proven experience as an accountant and administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Word, Excel and MS PowerPoint, in particular)
- Proficiency with QuickBooks
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Job Type: Full-time
Pay: $48,000.00 – $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- Associate (Preferred)
Experience:
- QuickBooks and Accounting: 5 years (Required)
- MS Excel, Word, Outlook & PowerPoint: 5 years (Required)
Work Location:
- One location
Work Remotely:
- No
