Job details
Salary $15 – $20 an hour
Job Type Part-time
Qualifications
- Experience:
- Accounts Payable, 3 years (Required)
- Accounting, 3 years (Required)
- Location:
- Tampa, FL (Required)
- Language:
- English (Required)
- Spanish (Preferred)
- Work authorization:
- United States (Required)
Full Job Description
POSITION DESCRIPTION
POSITION TITLE: Accounting Assistant
CLASSIFICATION: Non-Exempt
REPORTS TO: Project Accountant
The Accounting Assistant is responsible for providing accounting and clerical support to Accounting Department personnel on all payable transactions for the business. The Accounting Assistant performs all secretarial, informational and record keeping tasks appointed by the Project Accountant and ensures proper maintenance and timely submission of supporting documents for purchase transactions by the company with internal and external clients.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assume responsibility for performing assigned accounting and related clerical support functions.
- Match vendor invoices to purchase order information; verify the authenticity of all submitted invoices.
- Maintain all accounts payable filings, documentation, and other miscellaneous filings.
- Create a variety of documents, reports, and records as requested.
- Assist in preparation and completion of weekly check runs.
- Assist in reconciliation and posting of credit card statements.
- Ensures accurate reporting of project cost to date by reconciling balances in project accounting and general ledger accounting software.
- Assume responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.
- Assume responsibility for establishing and maintaining effective communication and coordination with
Company personnel and with management.
- Maintain regular contact with other departments to obtain and convey information and/or to correct transactions.
- Complete special projects and miscellaneous assignments as required.
REQUIRED KNOWLEDGE, EXPERIENCE & SKILLS
- 3+ years of Accounts Payable experience required.
- Ability to work well with others under deadline situations and respond to changes in priorities.
- Ability to handle confidential information in a discreet, professional manner.
- Detail-oriented, honest and accurate while possessing sound judgment.
- Exhibit excellent organizational and time management skills; ability to meet deadlines.
- Excellent oral and written communication skills.
- Ability to be an effective team member and display initiative.
- Effective customer service skills.
- Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
- A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
- Knowledge of the project structure in a client/consultant business environment.
Job Type: Part-time
Pay: $15.00 – $20.00 per hour
Schedule:
- Day shift
- Monday to Friday
COVID-19 considerations:
Work will be performed remotely. New hire training and department/company meetings will be held either via video conference or per CDC/local mask and distance requirements/guidelines
Experience:
- Accounts Payable: 3 years (Required)
- Accounting: 3 years (Required)
Location:
- Tampa, FL (Required)
Language:
- English (Required)
- Spanish (Preferred)
Work authorization:
- United States (Required)
Work Location:
- Fully Remote
