The Accounts Payable Clerk’s primary responsibilities include daily processing of vendor invoices, utility bills, and other payables for a Multi-Family Apartment Investment Management Firm. Working under the supervision of the Staff Accountant, the Payables Clerk will also be responsible for participation in monthly reconciliations, tax preparation, maintaining vendor accounts, compliance with corporate policies, and overall review and reconciliation of payable discrepancies.
ACCOUNTS PAYABLE CLERK JOB RESPONSIBILITIES
· Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices, utilities bills, tax bills, association fees, employee expenses, and other payables on a daily basis for multiple corporate entities.
· Prioritize and schedule vendor payments based upon agreed payment terms.
· Perform routine reconciliations by verifying all entries and comparing system reports to balances.
· Resolve purchase order/invoice/contract, or other payment discrepancies before payment.
· Coordinate payment approvals with Property Manager staff & Procurement Manager to ensure work completion prior to payment.
· Posts expenses and CAPX to appropriate accounts and corporate entities by analyzing invoices and other payables.
· Maintain and monitor system workflow to ensure on-time payments.
· Conduct all necessary vendor correspondence via phone/email to ensure proper invoicing and payment.
· Maintains detailed invoice and payment records & vendor master files.
· Works with Staff Accountant to prepare records for annual tax preparation.
· Other activities as assigned by management to support accounting department.
ACCOUNTS PAYABLE CLERK QUALIFICATIONS/SKILLS
· Ability to operate effectively with minimal oversight
· Attention to detail
· Highly organized
· Basic accounting knowledge
· Ability to analyze documentation
· Strong customer service history demonstrating communication skills with vendors and governing authorities
· Technology proficient – able to learn new software systems to perform accounts payable tasks
· Strong verbal and written communication skills
· Data entry
· General math
EXPERIENCE AND EDUCATION
· Accounts Payable Experience (minimum 2-years)
· High School Diploma or equivalent (Required)
· Bachelor’s degree in accounting or finance (preferred)
Job Type: Full-time
Pay: $16.00 – $19.00 per hour
Benefits:
- Paid Time Off
Experience:
- Accounts Payable: 2 years (Required)
- accounting: 1 year (Preferred)
Education:
- High school or equivalent (Required)
Schedule:
- Monday to Friday
- Day shift
Benefit Conditions:
- Only full-time employees eligible
Work Remotely:
- No
