The Straz Center is seeking a person with bookkeeping and/or database experience to join our team as a full-time Accounts Payable Coordinator.
The Straz Center aims to inspire, educate and enrich our entire community through the transformative power of the performing arts. We envision the Straz Center as a welcoming international cultural institution renowned for innovation, creativity and celebration of the human spirit.
The Accounts Payable Coordinator is responsible for the day-to-day accounts payable processing and cash deposit preparation.
Primary Duties and Responsibilities:
- Prepares and processes accounts payable invoices and payments ensuring that payment is timely and accurate.
- Ensures that approvals are obtained for expenditures from appropriate parties.
- Ensures accurate input, proper expense accounting, and prompt payment and filing of paperwork.
- Works with vendors to resolve disputes and ensure that services are not interrupted.
- Researches issues with expense variances as part of monthly close cycle.
- Ensures that all monthly closing activities are accurately completed on time. Reviews open invoice reports; follows up with a schedule of payments or adjustments.
- Ensures that departments sign, code, and return invoices in a timely manner (especially alcohol and advertising invoices).
- Utilizes computerized report writers and spreadsheets to assist in the reconciliation of accounts payable, accrued purchases, and manual payments to resolves discrepancies.
- Ensures employees and vendors are following tax-exempt compliance standards.
- Obtains and maintains W-9 for year-end 1099 and 1098 reporting.
- Prepares and mails 1099’s.
- Provides support in the maintenance and revisions of accounts payable policy and procedures.
- Prepares, maintains, and follows-up to ensure all monthly recurring invoices have been properly paid or accrued in the appropriate month.
- Provides accounting support and information for managers, staff, and employees in the areas of accounts payable and employee expenses.
- Delivers change orders to other departments.
- Prepares daily deposits from ancillary departments.
- Ensures all deposited information gets forwarded to the appropriate individuals.
- Maintains Finance petty cash box.
- Communicates with and performs all tasks associated with Bank of America Cash-Pro Online.
- Receives, sorts, and delivers incoming invoices to appropriate departments.
- Assists with maintenance of procurement card processes.
- Assists DOF/CFO with fiscal year-end audit and tax return preparation.
- Performs other duties and responsibilities as directed within the department.
Supervisory Responsibilities:
This position does not contain supervisory responsibilities.
Secondary Duties and Responsibilities:
- Adheres to all company SOP’s, Human Resources policies, Departmental procedures, OSHA/Safety regulations, and GAAP.
- Orders and maintains all coffee supplies for the second floor kitchen area.
Minimum Qualifications (Knowledge, Skills, and Abilities):
- Communication and Language Skills.
- Mathematical Skills.
- Reasoning Ability.
- Computer Skills.
- General understanding of integrated business applications.
- Competency with all Microsoft Office products.
- Other Skills.
- Proficient use of calculators, telephone, copiers and scanners, fax machines.
- Must be able to organize and prioritize in a fast paced continually changing environment.
- Able to manage own priorities and resolve conflicting priorities within the department on a timely manner.
- Able to exhibit flexibility on workload and priorities as needed.
- Detail oriented.
Education and Work Experience:
- BS or BA degree.
- At least 2 years’ experience working in Finance or Accounting.
- General understanding of GAAP policies and procedures.
The Straz Center offers a generous 403(b) retirement plan along with a full benefit plan including Medical, Dental, Vision Insurance, and much more!
https://strazcenter.applicantpro.com/jobs/1293560-140134.html
