Straz Center for the Performing Arts

The Straz Center is seeking a person with bookkeeping and/or database experience to join our team as a full-time Accounts Payable Coordinator.

The Straz Center aims to inspire, educate and enrich our entire community through the transformative power of the performing arts. We envision the Straz Center as a welcoming international cultural institution renowned for innovation, creativity and celebration of the human spirit.

The Accounts Payable Coordinator is responsible for the day-to-day accounts payable processing and cash deposit preparation.

Primary Duties and Responsibilities: 

  • Prepares and processes accounts payable invoices and payments ensuring that payment is timely and accurate.
  • Ensures that approvals are obtained for expenditures from appropriate parties.
  • Ensures accurate input, proper expense accounting, and prompt payment and filing of paperwork.
  • Works with vendors to resolve disputes and ensure that services are not interrupted.
  • Researches issues with expense variances as part of monthly close cycle.
  • Ensures that all monthly closing activities are accurately completed on time.  Reviews open invoice reports; follows up with a schedule of payments or adjustments.
  • Ensures that departments sign, code, and return invoices in a timely manner (especially alcohol and advertising invoices).
  • Utilizes computerized report writers and spreadsheets to assist in the reconciliation of accounts payable, accrued purchases, and manual payments to resolves discrepancies.
  • Ensures employees and vendors are following tax-exempt compliance standards.
  • Obtains and maintains W-9 for year-end 1099 and 1098 reporting.
  • Prepares and mails 1099’s.
  • Provides support in the maintenance and revisions of accounts payable policy and procedures.
  • Prepares, maintains, and follows-up to ensure all monthly recurring invoices have been properly paid or accrued in the appropriate month.
  • Provides accounting support and information for managers, staff, and employees in the areas of accounts payable and employee expenses.
  • Delivers change orders to other departments.
  • Prepares daily deposits from ancillary departments.
  • Ensures all deposited information gets forwarded to the appropriate individuals.
  • Maintains Finance petty cash box.
  • Communicates with and performs all tasks associated with Bank of America Cash-Pro Online.
  • Receives, sorts, and delivers incoming invoices to appropriate departments.
  • Assists with maintenance of procurement card processes.
  • Assists DOF/CFO with fiscal year-end audit and tax return preparation.
  • Performs other duties and responsibilities as directed within the department.

Supervisory Responsibilities:

This position does not contain supervisory responsibilities.

Secondary Duties and Responsibilities: 

  • Adheres to all company SOP’s, Human Resources policies, Departmental procedures, OSHA/Safety regulations, and GAAP.
  • Orders and maintains all coffee supplies for the second floor kitchen area.

Minimum Qualifications (Knowledge, Skills, and Abilities): 

  • Communication and Language Skills.
  • Mathematical Skills.
  • Reasoning Ability.
  • Computer Skills.
    • General understanding of integrated business applications.
    • Competency with all Microsoft Office products.
  • Other Skills.
    • Proficient use of calculators, telephone, copiers and scanners, fax machines.
    • Must be able to organize and prioritize in a fast paced continually changing environment.
    • Able to manage own priorities and resolve conflicting priorities within the department on a timely manner.
    • Able to exhibit flexibility on workload and priorities as needed.
    • Detail oriented.

Education and Work Experience: 

  • BS or BA degree.
  • At least 2 years’ experience working in Finance or Accounting.
  • General understanding of GAAP policies and procedures.
  • The Straz Center offers a generous 403(b) retirement plan along with a full benefit plan including Medical, Dental, Vision Insurance, and much more!

https://strazcenter.applicantpro.com/jobs/1293560-140118.html