ADMIN01071
Admin Assistant I (3454)
Description
Administrative Assistant – Pinellas Head Start / Early Head Start
General Description: Assists with the Administration of all Head Start/Early Head Start (HS/EHS) areas. Serves as primary assistant to the assigned Director or site Manager. Participates in the HS/EHS Quality Assurance efforts.
Essential Functions:
- Assists with the operation of programs to assure all programs meet or exceed all licensing, quality assurance, fiscal, legal and contract requirements.
- Coordinates schedules for the assigned Director or site Manager through scheduling meetings, preparing agendas, preparing minutes of meetings and other duties as assigned.
- As assigned, provides reports of progress to the assigned Director or site Manager through fiscal and statistical data received from the Program management staff.,
- Assists with monitoring staff employment, orientation, assignment, supervision and training.
- Informs assigned Director or site Manager of any staff or client issues which may affect the delivery of quality services.
- Assists with all programs to improve policy and procedures to maximize service delivery.
- Assists with budget and grant preparation as assigned.
- Assists with agency outreach, education and special events.
- May represent the assigned Director or site Manager with involvement on local and state committees with interest in the HS/EHS program.
- Serves as contact person in the assigned Director or site Manager absence
- Coordinate and Travel and Lodge reservation for Program staff, communicating confirmation details and maintaining travel records.
- Maintains positive working relationships and facilitates communication with all areas supervised by the assigned Director or site Manager.
- Coordinate volunteers as required
- Attends all workshops and meetings as deemed necessary by the assigned Director or site Manager.
- Attends all required staff and parent meetings and activities.
- Maintains strict confidentiality with respect to HS/EHS children, families and staff in accordance with established policies and procedures.
- Performs other related duties as assigned.
Education:
AA/AS in Business Administration, Secretarial Science or related field. BA degree preferred; may be waived in lieu of experience and training in office management.
Experience:
At least three years office operations experience required. Experience in a social services or educational administration environment preferred. Bilingual preferred: English/Spanish or English and other languages present in the local area.
Physical Requirements:
Reasonable accommodation may be made for otherwise qualified persons with disabilities.
Knowledge, Skills and Abilities:
- Proficient knowledge and skills in Microsoft Office Suite, including Word, Excel, Powerpoint and Access.
- Basic math skills needed to calculate figures and amounts such as discounts, percentages and overtime
- Ability to write reports and business correspondence
- Ability to handle confidential information.
- Ability to use a computer and related software.
- Ability to produce and interpret graphs, charts, spreadsheets and other mathematical reports.
- Ability to follow established procedures.
- Ability to work effectively with others.
- Ability to safely operate a motor vehicle.
- Ability to be available for weekend and evening meetings as well as social and community events.
- Ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.
- Ability to collect, organize and evaluate data and develop logical conclusions.
- Ability to communicate effectively both verbally and in writing.
- Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.
Lutheran Services Florida Children & Head Start Services
2210 Tall Pines Drive Suite 220 Largo, FL 33771
EOE/DRUG-FREE WORKPLACE
