Posted: August 15, 2018
Full-Time
Westminster Suncoast
Job Details
Description
Westminster Suncoast, a beautiful gated community in South St. Petersburg is looking for a Full Time Administrative Assistant for our maintenance Dept. This position Schedules appointments, gives information to callers, takes dictation or transcribes, and otherwise assists the Director with clerical work and minor administrative and business deals. Maintain preventive maintenance and work request software. Essential job functions include but are not limited to:
- Perform office and administration duties for the department, including entering work orders into the maintenance tracking software.
- Receive maintenance request via the phone and enter the request into the maintenance tracking software for proper tracking and scheduling.
- Produce daily, weekly and monthly maintenance reports for review by the department. This includes weekly spend-down reports.
- Process invoices/receipts according to proper account coding system. Interface with the accounting
- representative for monthly matching purposes.
- Maintain an up to date SDS Book.
- Assist the department with processing invoices/receipts according to proper account coding system.
- Assist the department with keeping track of the contractor’s insurance information and W9.
Qualifications
Education
Required
High School or better.
Experience
Required
1 year: 1-year experience and/or training or equivalent combination of education and experience. Computer literate and MS-Office Suite experience including spreadsheets. Ability to learn and maintain the maintenance software platform.
