Principle Function:
Responsible for managing the daily church office secretarial and receptionist duties, giving administrative support to the Senior Pastor as requested. Schedules and coordinates the use of all church buildings and equipment.
Responsibilities
Informs Senior Pastor of crises and problems within our church membership.
Issues appropriate certificates: membership/baptism/confirmation.
Maintains accurate records of membership weekly for annual reports.
Specific Administrative Duties
Compiles, edits, prints and e-mails monthly newsletters. Maintains church computer system, IT network, phone messaging system and Church website.
Maintains a calendar for current use of facilities and equipment
Schedules use of buildings in compliance with established policies and guidelines
Provides and maintains a master calendar of events and distributes to leadership monthly.
Assimilates, organizes information, and types Sunday bulletins, inserts, and memorial bulletins.
Prepares correspondence, reports, minutes for meetings, committees, and other special requests.
Informs all committee members and chairpersons about meeting times, places and dates.
Prepares and coordinates all church-wide mail-outs.
Oversees the use, repair and replacement of office equipment.
Secures and maintains all methods of advertising for the church.
Orders office supplies and monitors excess use of supplies.
Updates and supplies all information for brochures for committees and the church.
Prints and binds pew pads and all supplies for pews.
Develops and maintains training manual(s) for office volunteers.
Recruits and trains office volunteers to hospitably: answer phones, greet members and visitors, records and updates member information and use of office equipment.
Performs other duties as requested by the Senior Pastor.
Requirements
*Must have a proven ability to work effectively with diverse individuals and teams of volunteers.
*Embraces Christian discipline and United Methodist doctrine, theology and social principles.
*Have leadership and management experience with good verbal communication, conflict management, and computer skills.
Education/Training
Proficiency including Microsoft Office (Microsoft Publisher, Excel, Word, Outlook, PowerPoint presentations) and data base management.
Shelby training will be required for membership records.
Have a detailed understanding of policies and practices of First United Methodist Church Hudson.
Ability to work with confidential information or conflict situations.
Be skilled in training office volunteers.
Personal
Deep personal commitment to a vital and growing faith in Jesus Christ.
Christian character evidenced by a life of prayer, spiritual discipline and an active participation in the life of a local church.
Personal commitment to the spiritual heritage, doctrine and Social Principles of the United Methodist Church.
Required to exercise creativity and sound judgment without close supervision.
Applicants preferred from FUMC Hudson membership.
Sets priorities and manages time; maintains dedication to quality; demonstrates a sense of personal ownership; improves results through innovation and adaptation; constructively responds to change; effectively analyzes and solves problems.
Applicants should express interest by sending resume and coverletter to Rev. Cathy Hart at [email protected].
