Job Overview:
The Assistant to the COO plays a vital role in ensuring the smooth daily operations of the business, supporting the Chief Operating Officer (COO) in various functions including recruiting, sales, and general business tasks. This is an ideal position for a go-getter looking to learn the ropes in an entrepreneurial environment, eager to take on new challenges, and grow alongside a fast-paced, dynamic organization.
The ideal candidate will be a detail-oriented self-starter who thrives in a hands-on learning environment. They will be excited about recruiting top talent, supporting sales efforts, and performing critical administrative tasks to keep the COO’s office running smoothly.
This is a unique opportunity for someone looking to gain exposure across multiple facets of the business, with the potential for growth and increased responsibility.
Key Responsibilities:
Recruitment Support
- Screen resumes, schedule interviews, and conduct preliminary phone interviews.
- Create and Post Jobs on company marketing tools. IE: Indeed, Facebook Social Media
- Maintain and manage recruitment databases and candidate pipelines.
Sales Support
- Communicate with clients professionally, addressing inquiries and concerns.
- Send invitational emails and messages to drum up business
- Prepare and present sales reports and performance metrics for the COO.
General Administrative Support
- Manage the COO’s calendar, schedule meetings, and coordinate travel arrangements.
- Prepare reports, presentations, and documents for internal and external use.
- Handle email correspondence and follow up on behalf of the COO.
- Assist in organizing company events, meetings, and client engagements.
Operations Assistance
- Handle special projects and tasks as delegated by the COO, contributing to business growth.
- Conduct research and analysis to support strategic decision-making.
- Collaborate with other departments to ensure smooth business operations.
- Serve as a key point of contact for internal and external stakeholders on behalf of the COO.
Entrepreneurial Learning & Growth
- Actively participate in business development discussions and strategy sessions.
- Learn directly from the COO, gaining insights into what it takes to run a successful, fast-growing company.
- Take on increasing responsibilities as you grow within the role, contributing ideas and strategies to help scale the business.
Personal Attributes:
- A go-getter with a proactive attitude and a desire to learn the business from the ground up.
- Adaptable and open to taking on new challenges in a constantly evolving environment.
- Entrepreneurial mindset with strong problem-solving skills.
- Team player with a collaborative approach.
- High level of professionalism and reliability.
Job Type: Full-time
Pay: $21.00 – $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Ability to Relocate:
- Tampa, FL: Relocate before starting work (Required)
Work Location: In person
