Reqid: 254190BR
Job Category: Administrative Support / Secretarial
Business Line: Transportation
Business Group: Design and Consulting Services Group (DCS
Job Summary
AECOM is seeking an Administrative Assistant based in Hillsborough County, Tampa, Florida. The individual will be responsible for data entry and located in a client office location. And will work under the general supervision of the Senior Project Engineer and staff.
Responsibilities
- Provides support and services for securing active records and archiving inactive records for required retention periods.
- Coordinates with IT staff on the management of electronic records to ensure compliance with related policies.
- Performs general administrative functions, such as document management, filing, log maintenance, processes incoming and outgoing correspondence, and transmittals into a database system.
- May be assigned a role in active file management.
- Uses tracking database provided by supplier to manage and track archive records, including storage, retrieval and disposition.
- Coordinates daily retrieval of information for users. Ensures that only authorized personnel have access to inactive records.
- Maintains necessary statistics on volumes and activities.
- Provides information to more senior records management personnel, as required.
- Under direct supervision performs general duties that are often routine and repetitive.
- Receives guidance on all aspects of assignments.
About AECOM
At AECOM, we believe infrastructure creates opportunities for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
We take on the most complex challenges and pioneer innovative, iconic solutions that push the limits of what’s possible – the world’s longest cable-stayed bridge, record-breaking sports events, the largest greenfield port development megaproject, life-sustaining and disaster recovery programs, and the tallest tower in the Western Hemisphere.
On projects spanning transportation, buildings, water, governments, energy, and the environment, we deliver professional services throughout the project lifecycle.
We are proud to be recognized for excellence:
- Fortune’s World’s Most Admired Companies – 2014-2020
- #1 in Transportation and General Building in Engineering-News Record’s 2019 “Top 500 Design Firms” and #1 2019 “Top 200 Environmental Firms”
- VIQTORY 2020 Military Friendly® Gold Employer
- Perfect score on the Human Rights Campaign Foundation’s Corporate Equality Index for 2017-2019
Transportation
As populations grow, so do demands for safe, expedient and cost-effective transportation. AECOM’s Transportation business line partners with clients around the world to build, modernize and expand transportation projects that carry all of our communities into the future — safely and reliably.
We use our extensive knowledge in planning, designing and managing transportation systems — as well as restoring and replacing aging infrastructure — to help our public and private clients find smarter, more advanced ways to move people across cities, countries and continents.
Our integrated approach and social responsibility have earned us the trust of local municipalities, government agencies, commercial clients and public-private partnerships. Our expertise and global reach enable us to deliver high-quality solutions for our clients that pave the way for long-lasting benefits to society.
Minimum Requirements
- High School Diploma.
- Office administration and/or clerical experience.
- Experienced in the use of standard word processing software.
Preferred Qualifications
- Two (2) years of field administrative experience within the construction management industry
- Should exercise independent initiative to help relieve the supervisor of clerical detail.
[https://youtu.be/qFsm6AubI_k]
What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Administrative Support / Secretarial
Business Line Transportation
Business Group Design and Consulting Services Group (DCS)
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 254190BR
Virtual: No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
