Position: Administrative Assistant
Industry: Administrative Service
Location: Tampa, FL
Are you highly motivated, hard-working, and seeking to join a growth-focused environmental consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex.
Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing environmental consulting and engineering firms in the US. We take pride in keeping our clients happy and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us.
Your Responsibilities as an Administrative Assistant:
- Oversee office operations, including greeting visitors, answering phones, maintaining supplies, and handling mail
- Support new hire onboarding, data entry, scheduling, and fleet management
- Process invoices, insurance certificates, check requests, and manage records/databases
- Arrange travel, coordinate events, and handle vendor setups
- Provide support for FDEP projects
- Perform miscellaneous administrative tasks
Why you’ll love working for us:
- Company-subsidized medical and dental.
- Company-paid life, short, and long-term disability.
- 401k match, tuition assistance, and more.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
- Working with the best and brightest in the industry.
- 1,500+ employee national firm with 50+ locations across the US.
What we’re looking for:
- Minimum of a high school diploma.
- 2+ years of office experience within a professional services environment.
- Administrative experience such as familiarity with standard office concepts, practices, and procedures.
- Experience with multi-line telephone systems, data entry, document preparation, and document management.
- Strong attention to detail.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
- Ability to successfully perform multiple responsibilities simultaneously.
- Demonstrated history of stable employment and excellent attendance and punctuality.
- Valid driver’s license and good driving and criminal history.
- Experience with Deltek Vision is highly desired.
- FL Notary desired.
- Bilingual in Spanish desired.
Apex Companies, LLC is an Affirmative Action/Equal Opportunity Employer.
We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [email protected] or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer
TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings, to our careers sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.
https://www.glassdoor.com/Job/tampa-fl-us-jobs-SRCH_IL.0,11_IC1154429.htm?fromAge=1
