Administrative Assistant – Associa Gulf Coast (Town ‘n’ Country)

by | Apr 22, 2021 | Job Opportunities

Urgently hiring Recently hired for other jobs on Indeed

Job details

Salary $14 – $15 an hour

Job Type Full-time

Qualifications

  • High school or equivalent (Required)
    • Microsoft Office: 1 year (Required)
    • Customer Service: 1 year (Required)
    • Administrative experience: 1 year (Required)

Full Job Description

The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Job Duties and Responsibilities Duties include but are not limited to:

 Organizes and prepares correspondence relating to association business.

 Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.

 Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.

 Processes and distributes incoming and outgoing mail for the office and Associations.

 Prepares and assists community managers with monthly board packages and in house mailings.

 Updates homeowner and association information in C3 and shared files.

 Relieves concierge/telephone operators on an as needed basis.

 Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.

 Processes print jobs, scanning and faxing as general office support when needed.

 Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.

 The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.

 Other duties as assigned.

Knowledge and Skills

 Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.

 Professional communication skills (phone, interpersonal, written, verbal, etc.).

 Professional customer service skills.

 Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.

 Interpretation and completion of verbal and/or written instructions at a proficient level.

 Knowledge of general office equipment (copier, fax, phone systems, etc.)

 Knowledge of company policies, procedures and forms.

 Confidentiality and discretion in the performance of all duties and responsibilities.

 Time management and time critical prioritization skills.

 Preferably bi-lingual

Education and Experience

 High School Diploma or GED Required

 1 – 3 years of directly related or closely related experience

Working Conditions

 Typical office environment

 Frequent social interaction

Job Type: Full-time

Pay: $14.00 – $15.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • High school or equivalent (Required)

Experience:

  • Microsoft Office: 1 year (Required)
  • Customer Service: 1 year (Required)
  • Administrative experience: 1 year (Required)

Work Location:

  • One location

Typical start time:

  • 8AM

Typical end time:

  • 5PM

Setting:

  • Other

Administrative Duties:

  • Scheduling
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors

This Job Is Ideal for Someone Who Is:

  • Dependable — more reliable than spontaneous
  • People-oriented — enjoys interacting with people and working on group projects
  • Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
  • Detail-oriented — would rather focus on the details of work than the bigger picture
  • Achievement-oriented — enjoys taking on challenges, even if they might fail
  • Autonomous/Independent — enjoys working with little direction
  • High stress tolerance — thrives in a high-pressure environment

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely:

  • No

COVID-19 Precaution(s):

  • Personal protective equipment provided or required
  • Social distancing guidelines in place
  • Sanitizing, disinfecting, or cleaning procedures in place

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