| Job Summary
We are a Homeowner’s Association for a gated community in Pinellas County and in need of an Administrative Assistant to work full-time from 8:30am until 5pm, Monday through Friday. We are looking for someone who has a friendly smile, demonstrates proper phone etiquette, shows an optimistic attitude and has the willingness to jump in to help the property manager with community projects.
Responsibilities and Duties
- Answer phones and respond promptly to all emails
- Greet all residents and visitors with a smile
- Schedule appointments for barcode registration or replacements
- Login daily to review security activity reports, print and track violations, write and send resident letters
- Respond to any reported issues from security
- Maintain and update community website and gate entry database as needed
- Order, store and dispense office & guardhouse supplies
- Sort all mail and open and sort BCCA mail
- Process and scan A/P checks from accountant
- Scan all bank deposits, transfers and voided checks and file hard copies
- Scan and keep hard copies of A/P Tracking sheets
- E-Blast all BOD Meeting and community notices
- Maintain violation tracking sheets, violation letters and violation follow-up with residents
- Maintain current files for W-9’s, Workers Comp Insurance Certificates
- Make copies and maintain new resident packets for new owners
- Obtain account information on late accounts, assess what accounts are to have late fees added, process late letters, track owner payments and if needed refer to the Association attorney
- Maintain current resident roster by street address and by name
- Print owner address labels, fold, & stuff envelopes for all mail-outs for the community
- Assists the property manager as needed
Benefits
After the 90 day probationary period, our office offers paid holidays, 2 personal days and 3 sick days. We also offer 10 days of vacation after 1 year of employment. We do not offer any medical, dental or vision coverage nor any retirement savings plans.
Job Type: Full-time
Salary: $25,000.00 to $30,000.00 /year
Job Location:
Required experience:
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