The Catholic Diocese of St. Petersburg logo
Department:HUD 202
Location:Tampa, FL

Description: HUD 202 Administrative Assistant II is responsible for providing Administrative & Secretarial support to Patrician Arms II HUD 202 property.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Responsible for filing all residents’ documents related to move ins, move outs, recertification, applications, and any other documents.
  • Responsible for filing all vendor related documents.
  • Responsible for filing all documents related to payables.
  • Responsible for filing all work orders in each apartment unit folder.
  • Responsible for preparing all resident documents related to move in, move out, recertification, applications and any other documentation pertinent to those matters.
  • Responsible for preparing work order on a daily basis.
  • Responsible to forward pending work orders to the maintenance worker.
  • Responsible for reporting any emergency work orders to the housing manager and in his or her absence immediately report it to the maintenance worker.
  • Responsible for assisting housing manager in collecting and reviewing all rents and entering into Yardi system.
  • Responsible for preparing completed deposit slip for all bank accounts.
  • Responsible for preparing rent discrepancy letters and for submit those to housing manager to review and signing.
  • Responsible for distributing all signed discrepancy letters to each apartment as needed.
  • Responsible for making runs to post office and maintaining stamp supplies inventory.
  • Responsible for completing office supplies inventory and give housing manager list of needed supplies for approval before submitting orders.
  • Responsible for collecting complaints, move out notices, and resident’s comments and all documents related to residents and building and submit those to the housing manager as they come in.
  • Responsible for receiving, reviewing and distributing daily mail.
  • Responsible for helping applicants on an as needed basis in accordance to supervisor instructions.

OTHER RESPONSIBILITIES:

  • Complies with all applicable training requirements.
  • Complies with all company safety, personnel and operational policies and procedures.
  • Complies with work schedule to ensure effective operations of Agency programs.
  • Contributes positively as a member of a productive and cooperative team.
  • Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
  • Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Able to speak, write and understand English.
  • Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
  • Flexible work schedule including evenings, nights, weekends and holidays.
  • Ability to set appropriate limits, work under deadlines and multi-task.
  • Ability to organize, prioritize, self motivate, and deliver results.
  • Excellent communication and listening skills.
  • Possess strong work ethics.
  • Successfully pass a FDLE Level II background screening.
  • Valid Florida driver’s license, ability to drive van or bus and have reliable transportation.
  • Mission driven attitude supplemented with integrity and passion.
  • Adherence to the highest ethical standards, personally and professionally.
  • A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
  • Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
  • Will make a Commitment to serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.

EDUCATION & EXPERIENCE:

  • Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education.
  • Two years of progressive office administrative experience, preferably in a social service setting.
  • Bilingual fluency in English and Spanish.

BENEFITS:

  • Basic Major Medical, Dental, and Vision for Employee. Additional coverage available. Employee Medical Premium 100% paid by company.
  • Basic Life Insurance
  • Basic Accidental Death and Dismemberment
  • Short-term Disability Plan
  • Long-term Disability Plan
  • Personal Time Off for vacation, illness, or personal business (PTO)
  • Paid Holidays (11)
  • Agency Pension Plan
  • Employee Assistance Program (EAP)
  • Supplemental Life Insurance (Optional Benefit)
  • 401K (Optional Benefit, this is a voluntary self-contributory plan)
  • Health Care Flexible Spending Account (Optional Benefit)
  • Dependent Care Reimbursement Account (Optional Benefit)
  • Additional Benefits through AllState (Self-Contributory Optional)
  • Cancer Policy
  • Group Critical Illness
  • Accident Insurance Hospital Confinement
  • Direct Deposit
  • Staff Training
  • Tax-Deferred Payroll Options available

Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace. EEO/AA/ADA Employer.

Catholic Charities participates in the US E-Verify program.

https://ccdosp.hrmdirect.com/employment/view.php?req=1506697&jbsrc=1014