Administrative Assistant, BLX – Orrick (Tampa)

BLX Group LLC provides tax compliance, financial advisory, and investment advisory services to governmental and non-profit organizations. We’ve been serving the municipal finance industry since 1989, helping clients manage their tax-exempt bond financings from original conception to final redemption.

BLX is a wholly-owned subsidiary of Orrick, Herrington & Sutcliffe LLP, a global law firm recognized by Fortune as one of the “100 Best Companies to Work For” and the Financial Times as the “Most Innovative Law Firm in North America.”

BLX is seeking an Administrative Assistant in the Tampa FL office to support consultants, manage office, and work with other BLX admin staff in all offices to complete tasks.

Responsibilities:

• General office duties such as answering phones, making copies, scanning documents, sending emails, ordering supplies, ordering lunches, working with vendors to maintain copiers, printers, etc.
• Manage digital & physical files, organize & file trust statements, work with Records Department to request & return files
• Create & update client contact records, maintain client portal sites
• Assist in executing a direct mail campaign as well as other marketing initiatives
• Accounting – enter status sheets in database, work with Accounting Department to request invoices
• Collections – keep track of outstanding invoices, contact clients to collect outstanding amounts due
• New Matters – enter new matters in database, draft engagement letters

Qualifications:

• High School Diploma or equivalent. College degree preferred
• 2+ years experience in similar office setting
• Strong working knowledge of Microsoft Office (Word, Excel, Power Point, etc.)
• Detail oriented with strong organizational skills
• Self starter able to operate productively with minimum supervision
• Ability to work well in a team environment
• https://www.indeed.com/viewjob?jk=72e1c38d2197939a&from=rje&rgtk=1ca3s6kbn0bk7057