79149
Role and Responsibilities
Summary
Provides overall support to Directors and supports the administrative needs of the Operations Department staff. Candidates must exhibit a high degree of professionalism and confidence with written and verbal communication.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Facilitate the efficient operation of the Operations Department by performing a variety of clerical and administrative tasks
- Coordinate and schedules travel, meetings, and appointments for Directors or Managers
- Maintain department SharePoint and Teams sites
- Support creation and publication of department communication
- Assist in the collection and entry of data for Operations reporting needs
- Prepare agendas and schedules meetings
- Compose and prepare confidential correspondence, reports, and other documentation
- Maintain office supply inventory, check stock to determine inventory level, anticipate needed supplies, place and expedite supply orders and verify receipt of supplies
- Maintain the working area in a neat and orderly appearance
Required Skills
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and related software
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing (both electronic and physical)
- Ability to work independently and with minimal supervisionAbility to work with confidential information
Qualifications and Education Requirements
- Associates degree or training in Administrative Profession
- Three to five years of experience in an administrative rolePreferred Skills
- Able to exercise independent judgment in selecting and interpreting information
- Comfortable interacting professionally with internal/external customers and all levels of management
Security Responsibilities
Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.
- Incumbent must be eligible for DoD Personal Security Clearance.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Moderate to high levels of stress, associated with technical, schedule, and customer issues
- Must be able to work flexible hours and overtime as needed, including occasional weekends
- Must be able to sit and operate a personal computer for long periods of time
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here EEO is the Law poster.
PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Position TypeRegular
CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.
Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception.
As captured in our overarching value “One CAE”, we’re proud to work as one passionate, boundaryless and inclusive team.
At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age.
The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.
https://cae.wd3.myworkdayjobs.com/en-US/career/job/Tampa/Administrative-Assistant_79149
CAE is a high technology company, at the leading edge of digital immersion, providing solutions to make the world a safer place. Backed by a record of more than 70 years of industry firsts, we continue to reimagine the customer experience and revolutionize training and operational support solutions in civil aviation, defence and security, and healthcare. We are the partner of choice to customers worldwide who operate in complex, high-stakes and largely regulated environments, where successful outcomes are critical. Testament to our customers’ ongoing needs for our solutions, over 60 percent of CAE’s revenue is recurring in nature. We have the broadest global presence in our industry, with approximately 10,000 employees, 160 sites and training locations in over 35 countries. www.cae.com
CAE offers interesting, diverse and challenging work. Our multiple businesses and global sites create a highly dynamic and stimulating environment that offers ample opportunity for creativity, learning and growth.
Our innovative technologies and services, and the people who collaborate every day to deliver exceptional service to our customers, are at the heart of what makes our organization successful and a great place to work.
“One of the greatest things about working at CAE is the people I get to work with. I enjoy collaborating with highly dedicated and professional colleagues from around the world every day.” Alexandre Lapointe, Global Engineering
