Job Summary
Performs a variety of administrative duties for the community office and residents.
General Accountabilities
Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
Edits documents produced by others; Reviews and signs materials, as authorized.
Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
Serves as an internal resource to administrators or staff on departmental and company procedures.
Researches information, as requested, and relays official interpretations.
Performs administrative duties associated with scheduling and coordinating meetings.
Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
Records and summarizes minutes for typing and distribution.
Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
Recommends report content and format to display findings most effectively.
Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
Tracks and monitors assigned budget expenditures and reports on variances.
Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
Monitors employee performance on a regular basis.
Ensures timely completion of unit’s work.
Job Qualifications
Minimum Education: High School
Minimum Experience: 1-2 Years
Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
Preferred Education: Bachelor’s Degree
Preferred Experience: 3 Years
Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment
Physical Demands
Fully required to stand, sit, bend, lift, stoop, or be in a stationary position for the duration of the work shift.
Fully required to read, write, type, and communicate in English.
Occasionally required to lift, carry, push, pull, and place objects weighing less than or greater than 20 pounds with reasonable accommodation.
Actively required to type and use hands; hand coordination and finger dexterity required.
Specific vision requirements: see details of objects that are less than a few feet away.
https://cal-am.hrmdirect.com/employment/view.php?req=1786163&jbsrc=1014
