Job details
Salary $45,000 a year
Job Type Full-time
Qualifications
- US work authorization (Required)
- High school or equivalent (Preferred)
- Office manager: 1 year (Preferred)
- Executive Assistant: 1 year (Preferred)
- Microsoft Excel: 2 years (Preferred)
Full Job Description
Tired of a mundane job with mundane co-workers? Have a passion for organized chaos? Well, look no further than Cape & Bay, the fastest growing digital agency in Tampa Bay.
Cape & Bay is looking for an experienced Administrative Assistant looking to kick ass working directly under our CEO.
You are: A skilled pro with experience managing an office and working across several departments in a lightning fast environment.
We are: The fastest growing digital agency in Tampa Bay that is facilitating sustainable growth of our clients by driving their brands, products, services, and missions to their customers through in-depth, data-driven, strategy.
Responsibilities
- Communicate, assist, and administer daily tasks directly from the CEO
- Organize and schedule calendars & appointments
- Plan meetings and take detailed minutes
- Write and distribute company-wide email, correspondence memos, and forms
- Assist in the preparation of regularly scheduled reports
- Maintain digital filing system
- Update and maintain office policies and procedures
- Order office supplies
- Organize company events, anniversary & birthday celebrations
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors, clients, and interviewees
- Act as the point of contact for internal and external clients
- Liaise with department heads to handle requests and queries from senior managers
- Manage PTO, sick days, and time off requests
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, such as conference tools, printers, etc.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Experience as an Administrative assistant or Secretary is required
Job Type: Full-time
Pay: $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- On call
Ability to Commute/Relocate:
- Lutz, FL 33558 (Required)
Education:
- High school or equivalent (Preferred)
Experience:
- Office manager: 1 year (Preferred)
- Executive Assistant: 1 year (Preferred)
- Microsoft Excel: 2 years (Preferred)
- Administrative: 2 years (Preferred)
Work Location:
- One location
Setting:
- Other
Ergonomic Workspace:
- Yes
Financial Duties:
- Expense reports
- Purchasing
This Job Is Ideal for Someone Who Is:
- Detail-oriented — would rather focus on the details of work than the bigger picture
- Autonomous/Independent — enjoys working with little direction
- High stress tolerance — thrives in a high-pressure environment
This Job Is:
- A job for which all ages, including older job seekers, are encouraged to apply
Company’s website:
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
- Temporarily due to COVID-19
COVID-19 Precaution(s):
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
